Executive Assistant

TC Energy; Calgary; On-site; CAD 75,000 - 95,000; Full time

Job summary

A leading energy infrastructure company in Calgary is seeking a motivated Associate/Executive Assistant to support senior management and coordinate project activities. The successful candidate will demonstrate strong analytical skills and be able to manage sensitive information. This role offers the opportunity to work on strategic improvements in a dynamic team environment.

Qualifications

• 10+ years of related experience.
• Exceptional communication and interpersonal skills.
• Ability to handle complex and confidential information.

Responsibilities

• Support the Vice President and senior project team members.
• Organize meetings, workshops, and events.
• Manage sensitive issues and correspondence.

Skills

Analytical skills

Organizational skills

Verbal communication

Written communication

Education

High school Diploma or Certification in administration

Associate degree in administration, accounting, finance, business

Tools

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Power BI

SharePoint

Microsoft 365

Job description

Determined. Imaginative. Curious. If these are some of the ways you describe yourself — we want to learn more about you! At TC Energy, we are Energy Problem Solvers — passionate about transitioning North America to cleaner energy while meeting the energy demands of today and tomorrow. If that sounds like a challenge you want to help tackle, we want you to join our team!

The Opportunity

We are seeking a highly motivated Associate/Executive Assistant to join our team. The individual will play a key role in supporting strategic improvements across the business through our Enterprise Resource Planning (ERP) modernization program to help TCE streamline core processes with a unified view and single source of truth.

The successful candidate will be given the opportunity to support a diverse project team, coordinating and scheduling meetings and activities across the entire enterprise responsible for modernization of our SAP and other technology systems and processes.

This role will report to the VP, S/4HANA, with all team members working as one team to achieve our corporate goals.

The successful candidate must be an efficient time manager, capable of working with minimal supervision, who possesses strong analytical, organizational, and written/verbal communication skills.

What you’ll do

• Support the Vice President, S4/HANA and other senior project team members to coordinate priorities and support expense reporting.
• Work independently to schedule and organize large meetings, workshops and events with executive level resources both internally and externally
• Anticipate needs of the Vice President and broader senior project team and proactively seek out solutions.
• Track and follow up on action items, invitations, correspondence and documents for signature.
• Assist with administrative support for the broader project team (including floor plans, on-boarding support, coordination of workshops, travel, etc.)
• Support efforts to prepare, format, and coordinate presentations (using PowerPoint or internal databases)
• Execute various processes for the project, including organization and position management for hundreds of internal and external team members, utilize workforce and SAP software suites for requests and information management as well as department moves and office planning.
• Handle complex, sensitive and confidential information and issues in an appropriate and professional manner; direct sensitive issues to appropriate leader.
• Manage information and reports and maintain filing systems, contacts and databases for the team.
• Plan and organize events as required for the project including travel, venue bookings and/or catering.
• Develop relationships and work collaboratively on tasks and deliverables with TC senior leaders, external partners, and administrative staff.
• Collaborate and provide administrative support as required for change management, training and program communications.

Minimum Qualifications

• High school Diploma or Certification in administration from a recognized institution
• 10+ years of related experience
• Advanced computer skills including Microsoft Excel, Outlook, PowerPoint, and Word
• Exceptional communication (verbal and written) and interpersonal skills

Preferred Qualifications

• Associate degree in administration, accounting, finance, business, or a related program
• Broad knowledge of the organization’s operations and policies
• Translate data into actionable insights and visually compelling presentations.
• Craft high-impact slides to effectively communicate findings and recommendations.
• Power BI capability considered an asset.
• Strong organizational skills, and ability to work with multiple priorities.
• Comfort with using Excel and other analytics tools.
• Experience working in SharePoint and Microsoft 365
• Support the development of succinct, simple executive-level materials to communicate to a variety of audiences.
• Ability to problem solve and demonstrate conflict resolutions skills

Travel and Location

This position may require candidates to:

• Travel to other company locations for temporary assignments, meetings or training (estimated up to a few travel weeks per year based on work schedule)
• Overnight stays away from home base could be required

About our business

TC Energy is a leading energy infrastructure company in North America. We have complementary businesses of natural gas pipelines and power generation. Our operations span three countries, seven Canadian provinces, and 34 U.S. states.

TC Energy is an equal opportunity employer.

Learn more

Visit us at TCEnergy.com and connect with us on our social media channels for our latest news, employee stories, community activities, and other updates.

Thank you for choosing TC Energy in your career search.

* Depending on qualifications, the successful candidate may be offered a position at a more appropriate level and/or ladder.

* Applicants must have legal authorization to work in the country in which the position is based with no restrictions.

* All positions require background screening. Some require criminal and/or credit checks to comply with regulations.

* TC Energy is committed to provide employment opportunities to all qualified individuals, without regard to race, religion, age, sex, color, national origin, sexual orientation, gender identity, veteran status, or disability. Accommodation for applicants with disabilities is available on request during the recruitment process. Applicants with disabilities can request accessible formats or communication supports by contacting [e-mail].