Executive Assistant

Kelly Services; Calgary; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A leading staffing agency is seeking an experienced Executive Assistant in Calgary for a temporary to permanent role. This position requires proactive organizational skills to support multiple executives, manage calendars, and prepare executive correspondence. The ideal candidate will have 3+ years of experience, strong Microsoft Office proficiency, and excellent communication skills. The role involves a hybrid work arrangement and offers a competitive hourly pay rate.

Qualifications

• Minimum 3 years of experience supporting multiple executives.
• Strong attention to detail and proactive approach.
• Proven ability to manage multiple executive calendars.

Responsibilities

• Provide high-level administrative support to the Executive Leadership Team.
• Manage multiple Outlook calendars and executive events.
• Prepare and format executive correspondence and reports.

Skills

Attention to detail

Organizational skills

Interpersonal communication

Microsoft Office proficiency

Tools

Microsoft Word

Microsoft Outlook

Microsoft Teams

Microsoft Excel

Microsoft PowerPoint

Job description

Location: Calgary, AB

Employment Type: Temporary to Permanent

Work Arrangement: Hybrid (3 days in office – Tuesday, Wednesday, Thursday)

Hours: 8:00 AM – 5:00 PM

Pay Rate: $36.06 – $43.27 per hour

Kelly Services is partnering with a reputable organization in Calgary to recruit an experienced Executive Assistant for a temp-to-permanent opportunity . This role supports multiple members of the Executive Leadership Team and requires a highly organized, proactive professional who thrives in a fast-paced.

Key Responsibilities

• Provide high-level administrative support to members of the Executive Leadership Team

• Manage multiple Outlook calendars, meetings, travel, and executive events

• Prepare and format executive correspondence, reports, and presentations (PowerPoint)

• Maintain document filing systems and process expense reports and invoices

• Support procurement, accounts payable, and basic accounting reporting

• Track timesheets and project-related invoices

• Assist with onboarding activities in coordination with HR and Payroll teams

• Perform additional administrative duties as required

Qualifications

• Minimum 3 years of experience supporting multiple executives

• Strong attention to detail with a proactive, assertive approach to organizing and following up

• Proven ability to efficiently manage multiple executive calendars

• Advanced to expert proficiency in Microsoft Office applications, including Word, Outlook, Teams, Excel, and PowerPoint

• Superior interpersonal and communication skills, both written and verbal

Additional Information

• A background check is required

Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.

Kelly is committed to providing a workplace environment that is inclusive and respects the dignity of those in our workforce. Consistent with that commitment, Kelly will ensure that persons who are otherwise able to work are not unfairly excluded from doing so based upon any grounds protected by applicable human rights legislation, and will make all reasonable efforts to accommodate the needs of applicants and employees in all employment processes including but not limited to, hiring, advancement, discharge, compensation, or training.