Executive Administrative Assistant

Patty Xenos Design Inc.; Montreal; On-site; CAD 40,000 - 50,000; Full time

Job summary

A boutique interior design firm in Montreal is seeking an Executive Administrative Assistant to manage daily administrative tasks and support senior executives. The ideal candidate will have strong organizational skills, be proficient in Microsoft Office, and possess excellent bilingual communication skills in English and French. This entry-level position offers a full-time opportunity in a creative environment, ideal for those who aim to make a significant contribution to our dynamic team.

Qualifications

• Strong administrative skills including scheduling and filing.
• Proficiency in managing calendars and supporting executives.
• Excellent communication and phone etiquette skills.

Responsibilities

• Manage daily administrative tasks at the studio.
• Coordinate schedules and handle correspondence.
• Ensure smooth office operations.

Skills

Strong administrative and clerical skills

Proficiency in executive administrative assistance

Excellent communication skills in French and English

Attention to detail

Proficiency in Microsoft Office Suite

Ability to handle sensitive information

Experience in a creative industry

Fluency in English and French

Job description

Interior Designer at Patty Xenos Design Inc

Company Description

Patty Xenos Design Inc. is a well-established boutique interior design and Master Planning firm with over 30 years of experience. Based in the Greater Montreal Metropolitan Area, the company specializes in high-end residential projects, hotels, restaurants, sports centers, and resorts. Our dynamic team works on diverse international projects, providing innovative and customized design solutions. Patty Xenos Design is recognized for its expertise in retail, hospitality, sports facilities, and commercial master planning. We strive to create impactful spaces that resonate with our clients’ vision.

Role Description

This is a full-time Executive Administrative Assistant role located on-site at our studio in the Greater Montreal Area. The Executive Administrative Assistant will be responsible for managing daily administrative tasks, coordinating schedules, handling correspondence, and ensuring smooth office operations. This role supports senior executives, requiring strong organizational skills and professionalism in communication. Additional responsibilities include maintaining records, managing phone calls, and assisting with clerical, executive tasks, and administration.

Qualifications

• Strong administrative and clerical skills including scheduling, filing, and general office management
• Proficiency in executive administrative assistance, managing calendars, and supporting executives
• Excellent communication and phone etiquette skills for professional interactions with clients and team members in French and English
• Attention to detail, time management, and problem-solving abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to handle sensitive and confidential information with discretion
• Previous experience in a creative or design-oriented industry is an asset
• Fluency in English and French is required

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative
• Industries: Interior Design

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