Events Assistant

SEESA (South East Edmonton Seniors Association); Edmonton; On-site; CAD 30,000 - 60,000; Part time

Job summary

A community-focused organization in Edmonton seeks a part-time Events Assistant to help plan and execute events. Responsibilities include organizing logistics, coordinating with volunteers, and managing event timelines. The ideal candidate has at least 2 years of experience in nonprofit settings, strong logistical skills, and a knack for communication. This on-site position pays $20/hour and requires some evening and weekend work.

Qualifications

• Minimum 2 years in nonprofit and volunteer/events experience.
• Experience with records management systems and databases.
• First Aid and CPR Certificate.

Responsibilities

• Assist in organizing and executing SEESA events.
• Work with the Events Committee and Chairs.
• Handle event-related inquiries and troubleshoot issues.

Skills

Nonprofit and volunteer/events experience

Strong logistical skills

Excellent communication skills

Time management skills

Tools

MS software applications

Records management systems

Job description

Overview

Part-time position, 4-month contract – October 2025 to January 2026. 20 Hours per week - Dates and time will vary depending on event schedules.

South East Edmonton Senior’s Association (SEESA) is more than a place for seniors—it’s a community where individuals feel valued, empowered, and connected. Through lifelong learning, volunteer opportunities, and social engagement, we’re transforming the aging experience. Our members not only gain a sense of purpose and belonging, but they also make a lasting impact on their peers and the wider community. When seniors thrive, so does the entire community.

Are you passionate about bringing people together? Do you love the buzz of planning and pulling off amazing events? Looking for a short-term gig that makes a real difference? SEESA wants you on our team!

Responsibilities

• Responsible for assisting in the organization, planning and execution of SEESA events.
• Work closely with staff and the Events Committee and Reuse Sale Co-Chairs.
• Support and work cooperatively with multiple volunteer committee Chairs and members supporting events.
• Working closely with the Director, Fund Development and Services, establish staffing and volunteer requirements.
• Works closely with staff, volunteers, and committee members to ensure seamless event logistics.
• Handle event-related inquiries and troubleshooting any potential issues.
• Create and distribute events materials.
• Assist in setting up for events such as decorations, materials, displays, and banners.
• Tracks guest attendance and ensure event evaluations are completed to identify future changes for improvement.
• Ensures applicable pre and post correspondence are complete.
• Manage event timelines, recordkeeping and evaluation of all SEESA events.
• Make recommendations for new fundraising activities for SEESA.
• Be a positive ambassador for the agency.
• Other duties as required.

Qualifications

• Minimum 2 years in nonprofit and volunteer/events experience
• Strong logistical skills.
• Experience with and knowledge of records management systems and databases.
• Excellent knowledge of applicable MS software applications.
• Maintain a high-level of discretion relating to confidential information including the ability to work well under pressure and manage sensitive subjects with tact, kindness and professionalism.
• Experience with design of posters an asset.

Qualities

• Exceptional interpersonal, verbal, and written communication skills, including the ability to deal with difficult situations.
• Excellent teamwork; able to connect, contribute and bring out the best in a team.
• Problem solver, the ability to focus on options for solutions.
• Strong time management and organizational skills including the ability to plan, coordinate, multitask, prioritize, and carry out tasks independently.
• Understand issues facing seniors.
• Key values include integrity, respect, inclusive and welcoming.

Working Conditions and Requirements

• Pay is $20/hour.
• This is an on-site (9350 82 St, Edmonton) part-time position (20 hours) per week.
• Days and times will vary depending on event schedules.
• Some evening and weekends are required.
• Light lifting may be required.
• Criminal record with vulnerable sector check is required.
• First Aid and CPR Certificate.

Please email your resume and cover letter to: Darlene Kowalchuk at [e-mail].

Please include “Events Assistant” in the title of the email.

Closing date is Sunday, September 28, 2025.

Only those selected for interviews will be contacted.

South East Edmonton Seniors Association is committed to achieving a diverse workforce and strongly encourages applications from people of diverse, lived backgrounds.