Event Production Coordinator

TD Place; Ottawa; On-site; CAD 40,000 - 70,000; Full time

Job summary

Join a leading sports and entertainment destination in the heart of Ottawa as an Event Production Coordinator. This exciting role involves coordinating logistics and ensuring the success of diverse events, from planning through execution. You'll work closely with a dynamic team to create memorable experiences for the community while developing your skills in a supportive environment. With a focus on equity and inclusion, the organization values diverse perspectives and offers competitive health benefits. If you're ready to make a significant impact in the entertainment industry, this opportunity is perfect for you.

Benefits

Competitive health benefits plan

Dynamic team environment

Opportunities for continuous learning and growth

Qualifications

• 2-3 years of experience in event production.
• Strong work ethic and positive attitude.
• Excellent organizational and time management skills.

Responsibilities

• Coordinate logistics for various events and ensure compliance with contracts.
• Create detailed operations materials and manage client expectations.
• Assist in financial reporting and event preparation.

Skills

Event Coordination

Logistics Management

Communication Skills

Organizational Skills

Problem Solving

Bilingual (English/French)

Education

Post-secondary degree in Event Management

Diploma in a related field

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

AutoCAD

Job description

Reporting to the Senior Manager, Events & Operations, the Event Production Coordinator works with both internal and external stakeholders to assist with the planning and implementation of all events at TD Place or events that are operated by OSEG. This position is best suited for someone who has a proven ability to coordinate the various aspects of a broad range of events from administrative details through to and including event execution.

What you’ll do:

• Create detailed and comprehensive operations and logistics information materials;
• Identify and overcome logistical challenges by recommending creative and innovative solutions;
• Participate and lead facility preparation to meet requirements of upcoming events;
• Assist with and contribute to the completion of pre and post show notes and financial reporting (P&L’s, estimates, settlements, etc.);
• Ensure process and check lists are in place and followed;
• Establish working relationships and liaise with internal and external clients to ensure all needs are met and expectations are exceeded;
• Coordinate and obtain proper municipal licenses and event permits;
• Administer and oversee contracts to ensure compliance of terms, schedules, and deliverables.

What’s needed:

• Completion of post-secondary degree or diploma in event management, or a related field;
• 2-3 years of progressive experience in event production;
• Strong work ethic and positive attitude, with the ability and desire to work as part of a multifunctional team;
• High degree of resourcefulness, a proactive nature, great attention to detail, and adaptability;
• Excellent organizational skills, time management, and prioritizing skills;
• Great written and verbal communication skills;
• Must be willing and able to work evenings, weekends, and holidays (based on event calendar);
• Advanced computer skills including Microsoft Word, Excel, Outlook, and PowerPoint;
• Ability to work under pressure and provide excellent client care to both internal and external clients;
• Working knowledge of AutoCAD or a similar computer graphic software program is an asset;
• Bilingual in English in French is an asset.

What’s in it for you :

Aside from the ability to make a meaningful and powerful impact on the entertainment industry in Ottawa, working at TD Place will provide you with a competitive health benefits plan, dynamic team environment and the ability to continuously learn and grow.

Located at Lansdowne Park, the Ottawa Sports and Entertainment Group (OSEG) is the largest sports and entertainment company in the Capital. We are home to the Ottawa REDBLACKS, Ottawa 67’s and live events at TD Place. OSEG and its related Foundation were founded on the vision of its partners - a vision to create year-round world-class guest experiences and give back to the Ottawa community.

TD Place is an advocate for equity, diversity, and inclusion and invites and encourages all candidates to apply for this role, including women, Indigenous peoples, members of racialized communities, persons with disabilities and persons of minority sexual orientations and gender identities. Additionally, we are happy to accommodate any individual needs in keeping with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If you require an accommodation in order to participate in the hiring process, please contact us to make your needs known in advance.

Please note this role will require interacting with the public, including in crowded spaces. TD Place, as one of Canada's Safest Employers, is committed to providing a safe and enjoyable experience for all employees and guests. We encourage that you receive a full dose of the COVID-19 vaccination.

We acknowledge the time and effort that is required to apply and thank all applicants for their interest. Depending on volume, we may only be able to respond to those who demonstrate within their application that they meet the requirements of the role.

About the company

TD Place is Ottawa’s top urban sports and entertainment destination in the heart of Lansdowne, which features a spectacular 24,000 seat outdoor stadium and refurbished 10,000 seat indoor arena. Home of the CFL's Ottawa REDBLACKS, the USL’s Ottawa Fury ...