Engagement and Operations Manager, TransCoastal Adaptations : Centre for Nature-Based Solutions[...]

Saint Mary's University; Halifax; On-site; CAD 69,000 - 71,000; Full time

Job summary

A leading educational institution in Halifax is looking for an Engagement and Operations Manager. The role involves overseeing daily operations, managing staff, and ensuring project success in climate adaptation initiatives. Candidates should have at least 3 years of project management experience, a relevant post-graduate degree, and strong communication skills. This is a temporary full-time position with a competitive salary and various benefits.

Benefits

Competitive compensation

Comprehensive benefits package

Defined Contribution Pension plan

Flexible Workplace

Professional development

Qualifications

• Minimum 3 years experience in large project delivery including reporting and financial management.
• Valid PMP certification or proof of other project management training.
• Awareness of the impacts of climate change in coastal communities and adaptation options.

Responsibilities

• Assist the Executive Director with the operation of TCA.
• Coordinate the day-to-day operation of TCA, including steering meetings.
• Support staff in reaching their full potential by fostering a positive work environment.
• Manage administrative tasks of externally funded projects.
• Supervise and support TCA Communications and Engagement Officer.

Skills

Project management

Communication with diverse stakeholders

Problem solving

Conflict resolution

Organizational skills

Time management

Bilingual (French and English)

Education

Post-graduate education in Management or related field

Tools

Microsoft Office 365

Project management software

Job description

Overview

Date Posted: July 11 2025

Posting Deadline: July 25 2025

Department: TransCoastal Adaptations : Centre for Nature-Based Solutions (TCA)

Type of Employment: Temporary Full-time (3-year position with possibility of renewal)

Salary: $69,000 - $71,000 (Annually)

At Saint Marys University you will be surrounded by a talented and dedicated team of professionals committed to accessibility diversity and the provision of a positive and supportive learning environment. We recognize the importance of the contribution and growth of each individual in the Universitys success.

What we offer

• Competitive compensation
• Comprehensive benefits package
• Defined Contribution Pension plan
• Vacation
• Personal Days
• Flexible Workplace
• Professional development
• Holiday closure
• Employee Transit EPass through Halifax Transit

TransCoastal Adaptations : Centre for Nature-Based Solutions (TCA) at Saint Marys University (SMU) is seeking a full-time Engagement and Operations Manager who will work closely with the TCA Executive Director Finance Research and Project Managers to oversee the day-to-day operation of TCA support staff in reaching their full potential provide human resources support as well as administration of funded projects communication and engagement with external partners. Time will be divided between internal and external engagement and a variety of projects depending on requirements timelines and urgency for action. The Engagement and Operations Manager will be an employee of SMU and a member of the core executive team where collaborative decision-making integrity and shared passion for enhancing sustainability of coastal ecosystems and communities are paramount. We offer a dynamic flexible work environment with opportunities to get your hands dirty on applied projects in the field.

Responsibilities

• Assisting the Executive Director with the operation of TCA striving to support the long-term sustainability of the research centre including staff retention and implementation of our 2025-2030 strategic plan.
• Coordinating the day-to-day operation of TCA including coordinating meetings creating meeting agendas booking rooms maintaining records and files ordering catering taking and distributing meeting minutes (including Centre TCA Board of Director meetings) among other duties.
• Supporting staff in reaching their full potential by fostering a positive work environment including work life balance supporting staff to balance overtime hours and project deliverables for time in lieu coordinating vacations among TCA team coordinating team building activities encourage / promote professional development and volunteer opportunities and serve as an advocate and liaison with SMU Human Resources regarding benefits and wellness supports.
• Managing administrative tasks of externally funding projects including contribution agreements tracking of deliverables and reporting of minor projects file management and supporting major project administration with project managers. Mentor and empower junior staff in project management processes. Lead coordination of annual report to SMU Senate.
• Supervising and supporting the TCA Communications and Engagement Officer in developing and implementing strategic communication and engagement plans.
• Managing external engagement with project partners collaborators and external agencies including coordinating and tracking TCA involvement in advisory boards committees and policy reviews.
• Reporting; providing support to the Principal Investigators (PIs) Research and Project Managers including gathering and compiling information to assist with the development of reports and tracking project milestones.
• Coordinating logistics for team meetings workshops and community / stakeholder meetings as necessary including notification venue facilitation and follow-up; Coordinate logistics for field and conference travel (with the TCA Research Operations Manager).
• Managing staff and intern recruitment including drafting job postings interviewing contacting references and hiring staff and students / interns as required; leading and coordinating onboarding for new staff and interns.
• Supporting grant and other funding proposals including project funding opportunities and internal and external wage subsidy programs; proofreading / editing material for accuracy.
• Performs other duties related to the administration of multiple multi-year projects as required by the PIs Research and Project Managers.

Skills and Qualifications

• Minimum 3 years experience in large project delivery including reporting and financial management;
• Valid PMP certification or proof of other project management training;
• Completion of post-graduate education in Management Leadership Business Geography Environmental Science Environmental Studies or related field
• Awareness of the impacts of climate change in coastal communities and adaptation options
• Proficiency in Microsoft Office 365 Suite of programs and project management software
• Proficiency in file organization and data management
• Strong conflict resolution problem solving and critical thinking skills
• Demonstrated ability to communicate with diverse stakeholders and rightsholders including NGOs rural landowners planners scientists First Nations communities and decision makers;
• Must have strong written and oral communication skills;
• Must have strong organizational and time management skills;
• Must be highly motivated independent and hard-working;
• Must be a Canadian citizen or legally entitled to work in Canada;
• Bilingualism (French and English) will be considered an asset

To apply

If you are interested in this position please send a cover letter describing your background and fit to the position along with a resum or CV and list of references merged into one document via email to Nancy Anningson (Project Manager) at emailprotected

Application deadline: Open until filled. We will begin reviewing applications July 25 2025. We thank all applicants however only candidates selected for an interview will be contacted.

About us

Saint Marys University - Faculty Employment Opportunities

Saint Marys University is one of Canadas top primary undergraduate universities known for its international collaborations leadership in entrepreneurship and research that benefits local and global communities. Our programs in Arts Science Graduate Studies and the Sobey School of Business are among Canadas best and feature professors who are committed to the success of their students. Saint Marys provides our 7000 students with a place that fosters possibility excellent research opportunities and distinguished graduate and professional programs combined with a caring community. Nestled in the heart of Halifax Nova Scotia on Canadas east coast Saint Marys University is marked by iconic buildings green spaces and fresh ocean air. The Saint Marys University community is committed to a prosperous future for the world-a world without limits.

Learn more about working at Saint Marys University here and follow us on LinkedIn Facebook Twitter and Instagram!

Required Experience

Manager

Key Skills

Business Development,Employee Orientation,Public Health,Account Management,VersionOne,Conflict Management,Project Management,Relationship Management,Team Management,Customer relationship management,Human Resources,Public Speaking

Employment Type: Temp

Experience: years

Vacancy: Yearly Salary Salary: 69000 - 71000

J-18808-Ljbffr