Embedded Resource Assistant

David Aplin Recruiting; Vancouver; On-site; CAD 50,000 - 60,000; Full time

Job summary

A reputable law recruitment agency in Metro Vancouver is looking for a motivated Legal Administrative Assistant (LAA) to join their Corporate and Commercial Real Estate team. In this dynamic float role, you'll support multiple teams and gain diverse experience. Ideal candidates will hold an LAA Certificate and have at least 1 year of relevant experience. Responsibilities include coverage for assistants, conducting online searches, and managing calendars. Competitive salary offered in the $50,000 – $60,000 range.

Benefits

Competitive benefits package

Vacation time

Additional firm-related perks

Qualifications

• Minimum 1 year of experience as an LAA in Corporate and/or Real Estate.
• Willingness to work in a float desk role supporting multiple teams.

Responsibilities

• Provide vacation and sick coverage for assistants throughout the Corporate group.
• Assist Corporate assistants and Paralegals with overflow and project-based work.
• Conduct BC Online and corporate online searches.
• Assist with transaction closings, including scanning and photocopying.
• Manage calendars, coordinate meetings, and arrange travel.

Skills

Strong computer skills with proficiency in MS Office

Excellent organizational abilities

Communication skills

Multitasking abilities

Professional work ethic

Education

Legal Administrative Assistant (LAA) Certificate

Job description

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We are seeking a motivated and adaptable Legal Administrative Assistant (LAA) to join a well-established Corporate and Commercial Real Estate team in a dynamic float role. This opportunity is ideal for someone who enjoys variety, collaboration, and supporting multiple teams while building strong experience across corporate and real estate practices.

About Our Client
Our client is a highly respected, full-service law firm with a strong presence across regional and firm-wide offices. Known for its collaborative culture and professional excellence, the firm supports a diverse client base across multiple industries. Employees are valued for their contributions, reliability, and team-first mindset, and the organization is recognized for fostering growth, flexibility, and long-term career development.

About the Opportunity
This is a float role within the Corporate and Commercial Real Estate group, providing coverage for vacations, sick days, and workload overflow across the corporate team. The position offers exposure to a broad range of files, professionals, and practice areas, making it an excellent opportunity to strengthen skills and gain well-rounded experience in a fast-paced legal environment.

About the Position
Reporting to the Corporate group, the Legal Administrative Assistant will support lawyers, assistants, and paralegals across the department. The role involves a mix of administrative, transactional, and client-support duties, requiring strong organization, adaptability, and attention to detail.

Essential Functions include:

• Providing vacation and sick coverage for assistants throughout the Corporate group
• Assisting Corporate assistants and Paralegals with overflow and project-based work
• Conducting BC Online and corporate online searches
• Assisting with transaction closings, including scanning and photocopying
• Managing calendars, coordinating meetings, and arranging travel
• Assisting with client billings, preparing invoices, and account letters
• Preparing expense reports
• Maintaining up-to-date contact information
• Liaising with internal clients (regional and firm-wide), lawyers, and staff
• Performing additional administrative duties as required

Requirements
MUST HAVES

• Legal Administrative Assistant (LAA) Certificate
• Minimum 1 year of experience as an LAA in Corporate and/or Real Estate
• Willingness to work in a float desk role supporting multiple teams

NICE TO HAVES

• Experience in both Corporate and Commercial Real Estate practice areas
• Experience with BC Online and corporate registry searches
• Prior experience in a large or multi-practice law firm

Additional Qualifications

• Strong computer skills with proficiency in MS Office
• Excellent organizational, communication, and multitasking abilities
• Professional work ethic with a positive attitude
• Ability to maintain confidentiality and discretion

Compensation

• Salary range: $50,000 – $60,000, based on experience and market conditions
• Competitive benefits package
• Vacation time and additional firm-related perks

At Aplin — together with our brands CompuStaff and Impact Recruitment — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.

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