Domestic Admissions Specialist

Saskatchewan Polytechnic; Saskatoon; On-site; CAD 50,000 - 65,000; Full time

Job summary

A public educational institution in Canada is seeking an Admissions Evaluator to ensure compliance with admission standards for prospective students. The role involves evaluating academic records, authenticating documents, and providing guidance to applicants. Strong attention to detail, analytical skills, and experience with CRM systems are essential for success. The position also requires participating in recruitment events and supporting prospective students throughout the admissions process.

Qualifications

• Relevant post-secondary education in a related field.
• Experience with admissions processes and student records management.
• Strong attention to detail and ability to handle sensitive information.

Responsibilities

• Evaluate applications from prospective students ensuring compliance.
• Authenticate documents and resolve discrepancies in submitted materials.
• Serve as the primary point of contact for admissions inquiries.
• Participate in recruitment events and provide admissions advising.

Skills

Attention to detail

Strong communication skills

Analytical thinking

Problem-solving

Technical troubleshooting

Education

Relevant post-secondary education

Tools

CRM systems

Microsoft Dynamics

Banner

Job description

• Application and Document Processing
• Evaluate applications from prospective students with Canadian academic credentials, ensuring compliance with provincial and institutional admission standards.
• Conduct detailed evaluations of Canadian academic records, assessing grades and credits within the provincial educational framework.
• Determine credential, grade, and course equivalencies between different Canadian provinces and territories.
• Authenticate and evaluate documents required to fulfil admission requirements.
• Investigate and resolve potential discrepancies or fraud in submitted materials, ensuring authenticity and integrity.
• Process applications, record decisions, and communicate outcomes to applicants, high schools, recruitment teams, and other stakeholders.
• Monitor application volumes and seat capacity for programs open to domestic students, including managing waitlists and designated equity seating.
• Facilitate the mature admissions process by coordinating communication with academic leadership and ensuring procedural compliance.
• Deregister students, withdrawals, transfers, and discontinuations using Banner and CRM systems to maintain accurate and up-to-date student records.
• Process financial transactions related to student accounts, including fee assessments, refunds, charges, sponsorship notifications ensuring accuracy in billing and compliance with institutional policies.
• Serve as a primary point of contact for prospective and current students, school counselors, teachers, parents, and external community partners.
• Serve as a point of contact for academic program areas – Program area staff, program heads, academic chairs.
• Provide clear, accurate communication of admission requirements, equivalencies, and policies to internal and external stakeholders.
• Provide immediate direction and responsive support to recruitment services and faculty, ensuring front-line staff can assist students effectively.
• Participate in and provide leadership during recruitment events such as open houses, presentations, and information sessions, including supporting recruitment initiatives that require occasional in-province travel and work outside regulated work hours.
• Offer admissions advising to applicants, including guidance on admission requirements, transcript evaluations, and meeting eligibility criteria.
• Recommend appropriate courses, pathways, and institutional resources to support applicants in application process.
• Provide support for applicants experiencing technical issues with the website, applicant hub, or self-serve systems.
• Ensure data integrity, currency, and consistency within Banner, SharePoint, Microsoft Dynamics CRM, and other relevant systems.
• Test and implement software updates for admissions-related systems, ensuring consistent application of standards.
• Maintain procedural documentation and ensure adherence to updated policies, assessing their impact on the admissions process.
• Provide guidance to Junior Admissions Specialists, fostering professional growth and knowledge sharing.
• Attend training sessions and contribute to the maintenance of institutional resource libraries.
• Share professional expertise with colleagues to promote collaboration and best practices across teams.
• Other various office duties as assigned.