Document Technician - Morning Shift

Aird and Berlis LLP; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A prominent Canadian law firm in Toronto is seeking a Document Technician to support document production needs. The successful candidate will demonstrate advanced technical skills, attention to detail, and teamwork. Key responsibilities include creating and revising documents, managing multiple tasks under pressure, and ensuring a positive experience for clients. The firm offers competitive compensation and opportunities for growth.

Benefits

Competitive compensation and benefits package

Opportunities for growth and development

Mentor program

Wellness programs

Community involvement opportunities

Qualifications

• Previous experience in a legal Document Processing Centre.
• Knowledge of all practice areas, with emphasis on Real Estate or Litigation.
• Flexibility and ability to work overtime as necessary.

Responsibilities

• Create, revise and format all documentation with attention to detail.
• Utilize applications to increase accuracy and productivity.
• Manage timeline expectations in the Document Processing Centre.
• Ensure a positive client experience.
• Complete office service tasks as required.

Skills

Advanced technical skills using MS Office

Strong verbal and written communication

Detail oriented

Ability to problem solve

Good judgement and decision making

Strong interpersonal skills

Punctual

Organized

Resourceful

Education

Post-secondary education as a legal assistant or law clerk

Tools

Adobe Acrobat

Litera Compare

Digital dicta transcription

Accounting software

Document Management

Job description

Overview

Who We Are :

Aird & Berlis LLP is a prominent Canadian business law firm located in the heart of Toronto’s and Vancouver’s financial districts. With over lawyers, business advisors and patent agents, we serve clients across Canada and globally.

What We Believe In :

The firm is committed to ensuring that all members of the Aird & Berlis community feel valued, respected and supported. We are a dedicated group of diverse individuals who care about each other, the work we produce and the client service we provide. We go to great lengths to foster a professional, supportive environment for all firm members so you can focus on the important things: client service, your career and your life.

What We Are Looking For :

Aird & Berlis is looking for a Document Technician to support our firm’s document production needs. This position will be Monday to Friday full time from 9:00am to 5:00pm. The successful candidate will need to have strong technical skills, attention to detail, the ability to handle multiple demands as well as to work as part of a team. The ideal candidate will have advanced Microsoft skills and have the ability to work in a variety of practice areas.

Responsibilities

• Create, revise and format all documentation to the highest quality with extreme attention to detail
• Full utilization of applications and recommend alternate methods of production to increase accuracy and productivity
• As part of the team, manage timeline expectations and complete all work that comes into the Document Processing Centre in a timely fashion
• Ensure clients of the Document Processing Centre have a positive experience
• Complete a variety of office service tasks including: photocopy, print, fax and send documents via Uber for Business after hours, as requested
• Ability to work in a variety of different practice areas
• Keep apprised of all changes / upgrades in technology
• Produce the highest quality of work; proofread as necessary
• Accountable for all work assigned
• Take initiative
• Confidentiality a must

Requirements

• Previous experience in a legal Document Processing Centre
• Knowledge of all practice areas, with emphasis on Real Estate or Litigation being considered an asset
• Successful completion of a post-secondary education as a legal assistant or law clerk
• Flexible work schedule and have the ability to work overtime as necessary
• Handle time pressure situations and stress of multiple demands

Skills

• Advanced technical skills using MS Office (including Excel and PowerPoint)
• Previous digital dicta transcription, accounting software, Document Management, Adobe Acrobat and Litera Compare experience is an asset
• Strong verbal and written communication
• Ability to problem solve
• Good judgement and decision making
• Strong interpersonal skills
• Punctual
• Organized
• Resourceful
• Detail oriented

Why You Should Apply

• Opportunities for growth and on the job training and development
• Competitive compensation and benefits package
• We pride ourselves on being a mid-sized firm with a family feel
• Active involvement in our community with opportunities to volunteer
• Mentor program
• Wellness programs

Any offer of employment will be conditional upon a criminal background check.

We will review applications as they are received and all applications will be kept on file. Only those candidates selected for an interview will be contacted.