Document Controller- Night Shift

Aecon Concessions; Cambridge; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading construction firm in Canada is seeking a Document Controller for a night shift role in Cambridge. This position involves managing project documentation, ensuring compliance with standards, and supporting a significant nuclear construction project. Candidates should have an associate degree and a minimum of 2 years of experience in records management. The ideal candidate will possess strong organizational skills, attention to detail, and proficiency in MS Office and document management systems.

Benefits

Support for mental, emotional, and physical well-being

Career development programs

Commitment to diversity and inclusion

Qualifications

• Minimum of 2 years’ experience in document or records management.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.

Responsibilities

• Maintain the document control system with proper tagging and storage.
• Ensure documents meet company standards and regulatory requirements.
• Monitor regulatory activity for compliance with records management.

Skills

Organizational skills

Attention to detail

Written communication

Verbal communication

Problem-solving

Ability to work independently

Proficient in MS Office

Education

Associate degree in Computer Science or Business Administration

Tools

Aconex

SharePoint

Acrobat

Job description

It has come to our attention that various international organizations or individuals have been offering false employment opportunities at Aecon Group Inc. Aecon Group Inc. employment policies and processes involve interviews, and candidates who seek employment are never required to pay us any sum of money. To do so would be contrary to our business conduct guidelines and ethical practices. We also do not extend formal offers of employment or execute employment agreements through social media or social chat platforms.

We take this matter extremely seriously and are working with the appropriate authorities to shut down such fraudulent schemes. Please remain vigilant on this matter and report any suspicious outreach to your local authorities and email any concerns [e-mail]

Location: Cambridge, ON, CA

Operating Sector: Nuclear

Position Title: Document Controller- Night Shift

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us!

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction.With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

What is the Opportunity?

As part of an alliance agreement, Aecon has been awarded a contract in an Aecon-led partnership with Kiewit Nuclear Canada by Ontario Power Generation (OPG) for the execution phase on the Darlington New Nuclear Project (DNNP) in Clarington, Ontario. Beginning in 2025 Aecon will support the Construction of the Unit 1 Small Modular Reactor at the Darlington site.

Reporting to the Project Manager, the Document Controller will be responsible for setting up and maintaining project documentation within the project filing requirements, including checking the quality of drawings and documents to be catalogued, as well as receiving, tracking, and monitoring drawings and documentation.

This is a night shift (7pm-3am) position based in Cambridge, ON.

What You’ll Do Here:

• Maintain the document control system to ensure all documents are tagged, retrievable, and securely stored
• Verify the accuracy and completeness of documents received, ensuring they meet company standards and regulatory requirements
• Regularly review and update documents to ensure they are current and comply with standards
• Ensure all documents are easily accessible in the document storage system and retrieve files as needed by company staff
• Monitor regulatory activity to maintain compliance with records and document management
• Effective communication and interaction with various internal and external organizations is important
• Train employees on records management procedures and policies, including documentation, retention, retrieval, and destruction
• Collect, scan, and upload documents following established procedures
• Notify personnel of updated document versions and how to access them
• Print and distribute documents as necessary
• Work with documents and records across various departments
• Experience working with various file types
• Ability to find and preserve paper documents

What You Bring To The Team:

• Associate degree or higher in Computer Science, Business Administration or similar field.
• Minimum of 2 years’ experience in document or records management.
• Understands the importance of Nuclear Safety.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Capacity to work independently and collaboratively.
• Ability to manage multiple tasks and priorities effectively.
• Problem-solving skills and initiative.
• Proficient in MS Office applications and MS windows environment.
• Familiar with digital document management systems and software Aconex, SharePoint, Acrobat.
• Able to travel to different site locations if required, work location may vary office or onsite in trailers.
• Able to lift 40lbs and stand for long periods of time

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.