Document Control Specialist (Contract)

Thermon; Calgary; On-site; CAD 50,000 - 70,000; Part time

Job summary

A leading company in industrial process heating solutions is seeking a Document Control Specialist on a contract basis. This entry-level role involves managing project documentation, collaborating with project teams, and ensuring compliance with document retention procedures. Ideal candidates will have strong communication skills and familiarity with Microsoft Office applications.

Qualifications

• Strong written and verbal communication skills in English.
• Familiarity with Excel and other Microsoft Office applications.
• Good problem-solving skills.

Responsibilities

• Track and issue documents, verifying revision and title block content.
• Manage the Document Distribution Matrix for each project.
• Prepare manuals and maintain electronic document control systems.

Skills

Communication

Problem Solving

Tools

Microsoft Office

Job description

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Who We Are

Thermon Canada Inc. is a world leader in Process heating systems. We are currently experiencing rapid growth due to global expansion.

We design and manufacture heating and filtration systems for the Energy sector, primarily Oil, Gas, Nuclear, and process heating applications.

Thermon has an established record of innovation and excellence. We recognize this is only possible with the hard work and dedication of our employees. We strive to maintain a dynamic and diverse workforce.

We offer environments where collaboration, mentoring, and professional growth are encouraged. Ideal candidates for our team will recognize the value of being part of an organization that provides a competitive wage and promising career growth.

Through our values, Care, Commit, and Collaborate, Thermon aims to be the world leader in industrial process heating solutions by fostering a culture of passionate people dedicated to anticipating customer needs.

The Role

The Document Control Specialist reports to the Engineering Manager and is responsible for all document control functions within the engineering department. This role involves collaborating with Project Personnel and Project Managers to efficiently manage project documentation, complete file retention, and maintain document management procedures.

What You Will Do

• Track and issue documents externally and internally, verifying revision and title block content before submissions.
• Manage the Document Distribution Matrix (DDM) for each project and verify information entered by the originator.
• Notify originators and the responsible Thermon team of all document entries in a timely manner.
• Handle document handover at the end of projects according to specifications.
• Ensure document retention complies with Thermon’s guides and procedures.
• Prepare manuals according to project specifications.
• Maintain electronic document control systems (e.g., DocBoss or future DMS tools).
• Copy, scan, and file engineering documents.
• Prepare shop packages for shop release.
• Work effectively in a team environment.
• Plan, prioritize, and organize workload efficiently.

Qualifications

• Strong written and verbal communication skills in English.
• Familiarity with Excel and other Microsoft Office applications.
• Good problem-solving skills.

Seniority level

• Entry level

Employment type

• Contract

Job function

• Administrative

Industries

• Appliances, Electrical, and Electronics Manufacturing