Document Control & Engineering Coordinator

Parsons; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading engineering firm in Toronto is seeking a Document Control and Engineering Coordinator to manage project documentation. The ideal candidate will have a college diploma and 2 to 5 years of engineering experience, with strong skills in Microsoft Office and attention to detail. This role offers comprehensive benefits and supports a diverse workplace.

Benefits

Health insurance

Defined Contribution Pension Plan (DCPP)

Tax-Free Savings Account (TFSA)

Paid time off

Sick leave

Gym membership discounts

Qualifications

• 2 to 5 years of experience in consulting engineering.
• Experience in transportation is an asset.
• High level of autonomy.
• Ability to handle sensitive information.

Responsibilities

• Process various document types following guidelines.
• Track and monitor documents using management programs.
• Draft and proofread correspondence and presentations.
• Maintain databases and produce logs and reports.

Skills

Excellent oral and written communication skills

Proficiency in Microsoft Office 365

Positive team player attitude

Ability to prioritize tasks

Attention to detail

Education

College Diploma in office administration

Tools

Microsoft Office 365

ProjectWise

Aconex

Unifier

SharePoint

OneDrive

Job description

Overview

Parsons is looking for a talented Document Control and Engineering Coordinator to join our team. In this role you will perform a variety of coordination functions for a project or department.

This position is part of our Critical Infrastructure team.

Responsibilities

• Process various document types through all procedural steps in accordance with well-defined procedures and guidelines, ensuring that pre-established document control requirements are satisfactorily met.
• Receive, track, and monitor documents using standard document management programs to register documents, maintain databases, and produce logs, transmittals, and other reports as required.
• Enter data and produce reports using other standard office automation or department-specific computer applications.
• Draft, write and proofread correspondence, memos, presentations, etc., as assigned, as well as taking meeting notes.
• Proofread and format documents to ensure high quality.
• Perform other duties commensurate with functional level and responsibilities.

Qualifications

• College Diploma in office administration or a combination of education and industry experience
• 2 to 5 years of experience in consulting engineering; experience in transportation is an asset
• Excellent oral and written communication skills
• Positive team player attitude and ability to work with tight deadlines
• Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook) as well as SharePoint and OneDrive
• Experience with ProjectWise, Aconex, and/or Unifier is an asset
• High level of autonomy with great attention to detail and ability to take initiative and handle sensitive information
• Sense of organization and ability to prioritize tasks

This position is part of our Critical Infrastructure team.

Benefits and Workplace Values

We value our employees and provide best-in-class benefits, including health, vision, dental, employer-paid provincial care premiums, Defined Contribution Pension Plan (DCPP), Tax-Free Savings Account (TFSA), Registered Retirement Savings Plan (RRSP), life insurance, paid time off, sick leave, all province observed holidays off, and gym membership discounts.

Parsons is an equal opportunity employer committed to diversity, equity, inclusion, and accessibility in the workplace. Parsons equally employs representation at all job levels for Indigenous peoples, women, individuals with disabilities, and visible minorities.

Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/ .

About Parsons

Parsons is a digitally enabled solutions provider focused on the defense, security, and infrastructure markets. With nearly 75 years of experience, Parsons delivers cyber/converged security, technology-based intellectual property, and other innovative services to federal, regional, and local government agencies, as well as to private industrial customers worldwide.

Parsons is an equal opportunity, drug-free employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran/LGBTQ+.

For more about Parsons, visit parsons.com and follow us on Facebook, Twitter, LinkedIn, and YouTube.