Document Control Administrator, Local 28

J.D. Irving, Limited; Halifax; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading manufacturing company in Halifax is seeking a Document Control Administrator to manage project documentation effectively. The role entails supporting various departments, ensuring data accuracy, and implementing best practices in data management. Candidates must have at least 2 years of administrative experience and strong skills in tools like MS SharePoint and Excel. This position requires full-time, onsite presence.

Qualifications

• 2 years of experience in an administrative position required.
• Experience in Manufacturing/Engineering sectors, preferably Shipbuilding, is an asset.
• Understanding of Product Data and Document Management Database Systems.

Responsibilities

• Assist project departments with document/data needs.
• Maintain contractual deliverables to/from clients & subcontractors.
• Ensure data quality & alignment for incoming and outgoing documentation.

Skills

Attention to detail

Data management

Proactivity

Collaboration

Education

Technical Certification/College Diploma in Document Control

Tools

MS SharePoint

MS Excel

MS Access

MS Word

MS Outlook

Adobe Acrobat

Job description

Overview

Are you passionate about keeping projects organized and running smoothly? Join our team as a Document Control Administrator, where you'll play a key role in supporting all project departments by managing critical documentation and data with precision and care.

In this dynamic role, you will:

• Coordinate and maintain contractual deliverables for clients and subcontractors.
• Ensure data accuracy and integrity across all project documentation.
• Champion best practices in data management and help implement efficient processes.

If you're detail-oriented, proactive, and thrive in a collaborative environment, this is your opportunity to make a real impact.

Qualifications

• 2 years of experience in an administrative position.
• Experience in Manufacturing/Engineering sectors is an asset (preferably Shipbuilding).
• Technical Certification/College Diploma or equivalent combination of education and experience in Document Control and/or Data/Information Management.
• Understanding of Product Data and Document Management Database Systems.
• Strong computer skills/experience with knowledge of the following programs is a requirement: MS SharePoint, MS Excel, MS Access, MS Word, MS Outlook, and Adobe Acrobat.

Due to the nature of work Irving Shipbuilding does, all successful applicants must meet requirements for the Canadian Controlled Goods Program (CGP), Canadian Government Security clearance, and U.S. International Traffic in Arms Regulations (ITAR).

Please note this position requires a full-time, in-office presence.

Responsibilities

• Working very closely with all project departments (Engineering, Planning, Production, Programs, Project Management, etc.) to assist with their document/data needs.
• Preparing/maintaining Contractual Deliverables to/from our clients & subcontractors.
• Maintenance, transmittal, tracking and archiving of AOPS & HSL documentation.
• Maintaining data quality & alignment for incoming and outgoing documentation.
• Using various information databases to conduct queries and reports.
• Printing of controlled Production job packages and configured project drawings.
• Configuration System subject matter expert and auditing.
• Assisting in the implementation of best practice data management processes.