Digitization Project Assistant

Thunder Bay Museum; Northwestern Ontario; On-site; CAD 30,000 - 60,000; Full time

Job summary

A local museum is seeking a Digitization Project Assistant to assist with increasing web-based access to digitized media. Responsibilities include researching and re-cataloguing photographs, uploading digitized materials to a web platform, and utilizing social media to promote the project. Ideal candidates should possess archival skills and historical research experience. This is a fixed-term full-time internship position in Thunder Bay, Ontario.

Benefits

On-site parking

Store discount

Qualifications

• Experience with historical research and cataloguing in a museum or archive environment.
• Demonstrated experience and skills in archival digitization and metadata.
• Ability to interact with the public and work independently.

Responsibilities

• Assist Curator / Archivist with increasing web access to digitized media.
• Research and re-catalogue previously digitized photographs.
• Upload photographs and film footage to a web-based platform.

Skills

Research and cataloguing experience

Archival digitization skills

Data management skills

Interpersonal skills

Teamwork

Education

Post-secondary education in history or archival studies

Tools

Archival databases

Various computer software

Job description

Job title

Digitization Project Assistant

Location: Thunder Bay Museum, 425 Donald St. E., Thunder Bay, ON P7E 5V1

Duration: 16 weeks, 35 hours per week

Rate of Pay: $18.70 per hour

Tentative Start Date: October / November 2025

Job description

To assist the Curator / Archivist with a project to increase web-based access to a large volume of digitized media in various formats.

Primary responsibilities

• Research and re-catalogue previously digitized photographs.
• Continuously upload photographs to a web-based platform.
• Research and catalogue previously transferred film footage.
• Upload film footage to a web-based platform for external access.
• Upload previously digitized newspapers to a web-based platform.
• Utilize social media and/or draft historical small articles to update on the progress of the project and highlight notable collections.

Qualifications

• Experience with historical research and cataloguing in a museum or archive environment.
• Demonstrated experience and skills in archival digitization, metadata and file management and familiarity with various computer software, including archival or museum databases.
• Post-secondary education, background in history or archival studies would be an asset.
• Strong interpersonal skills and ability to interact with the public.
• Ability to work independently, as well as part of a team.

Conditions of employment

• Must sign a confidentiality agreement.

This position is funded under the Young Canada Works at Building Careers in Heritage internship program. An individual may be eligible for an internship if they:

• are a Canadian citizen or a permanent resident, or have refugee status in Canada (non-Canadians holding temporary work visas or awaiting permanent resident status are not eligible);
• are legally entitled to work in Canada (have a valid social insurance number);
• are between 16 and 30 years of age inclusively at the start of employment; and
• are a college or university graduate (certificate, bachelor’s, master’s or doctorate).

Note: Priority will be given to graduates that have not previously participated in YCW internship programs and that are unemployed or underemployed.

Working conditions

1. Physical Demands: This position involves physical exertion beyond a standard office environment. Occasional ability to lift up to 22 kg, crawling, crouching, climbing, lifting, carrying, and manual labor; extended time sitting, walking, and standing.
2. Environmental Conditions: Areas of the job location may be dirty, loud, or exposed to temperature extremes (-40°C to 35°C). PPE may be required.
3. Sensory Demands: Regular use of touch, smell, sight, and hearing.
4. Mental Demands: Includes psychological demands related to the job.

Ontario Human Rights Code

It is a contravention of the Human Rights Code of Ontario to discriminate on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, marital status, family status, disability, age, record of offences, gender identity or gender expression. Therefore, a resume submitted must not include references to any of the above characteristics.

Do not include:

• Photos
• Any certificates that have photo identification
• Driver's licences
• Police records checks

Note: The above documentation will be requested by the Thunder Bay Museum should you be the successful applicant. Please do not submit your Criminal Record Check with your application.

Applications

Resume with covering letter emailed or dropped off to: Mr. Scott Bradley, Executive Director, Thunder Bay Museum, 425 Donald St. E., Thunder Bay, ON P7E 5V1

Only applicants selected for interview will be contacted.

Deadline: TBD

Accommodation

Reasonable accommodations are available upon request for all parts of the recruitment process.

The Thunder Bay Museum is an equal opportunity employer and encourages applications from Indigenous peoples, persons with disabilities, members of visible minority groups, and women. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. This is in accordance with Canadian immigration requirements. We appreciate your interest; however, only those selected for an interview will be notified.

About the Thunder Bay Museum

The Society was founded in 1908 as a historical society and a museum was added in 1942 and expanded several times since. It operates a museum, archives, and historical society in a designated heritage building restored and leased from the municipality. The Society has an annual operating budget of approximately $800,000 and employs eight permanent staff and dozens of volunteers.

Job types: Full-time, Fixed term contract, Internship / Co-op

Contract length: 30 weeks

Pay: $18.70 per hour

Benefits

• On-site parking
• Store discount

Ability to commute / relocate

• Thunder Bay, ON P7E 5V1: reliably commute or plan to relocate before starting work (required)

Application questions

• Will you be between the ages of 16 and 30 years inclusively at the start of employment?
• Are you a Canadian citizen or a permanent resident, or have refugee status in Canada? (non-Canadians holding temporary work visas or awaiting permanent status are not eligible)

Education

• Secondary School (preferred)

Licence / Certification

• Driving Licence (preferred)

Work Location: In person