Department Secretary – Allied Health #449-25

Brightshores Health System; Owen Sound; On-site; Full time

Job summary

A healthcare organization in Owen Sound is seeking a Department Secretary to provide administrative support to the Allied Health team. The ideal candidate will have a High School Diploma with relevant experience and exceptional communication skills. Responsibilities include collaboration with a multidisciplinary team and ensuring high-quality client service. This full-time position requires flexibility in shift availability. Competitive wage offered.

Qualifications

• Successful completion of High School Diploma with relevant experience.
• Excellent interpersonal and communication skills.
• Knowledge of and adherence to Brightshores 'CARE' Behaviours.

Responsibilities

• Provide assistance and administrative support to the Manager and allied health team.
• Collaborate with the multidisciplinary team to support client service.
• Demonstrate understanding of patient safety in departmental service.

Skills

Interpersonal and communication skills

Client-service focused

Attention to detail and accuracy

Ability to multitask

Typing (45 w.p.m.)

Knowledge of medical terminology

Education

High School Diploma or post-secondary business/office administration diploma

Tools

Microsoft Word

Microsoft Excel

Cerner Patient Information System

Windows XP

Microsoft Outlook

Access Database

Job description

POSITION LOCATION: OWEN SOUND

UNION AFFILIATION: OPSEU - CLERICAL

STATUS: FULL-TIME, TEMPORARY (APPROX. END DATE SEPTEMBER 2026)

WAGE RATE: $25.900 - $27.915

Reporting to the Manager, Allied Health, the Department Secretary provides assistance and administrative support to the Manager and the allied health team working at sites throughout Grey Bruce. The person collaborates with the multidisciplinary team and other providers to support timely, efficient and quality client service. This role also includes responsibilities associated with Bundle of Care.

QUALIFICATIONS

• Successful completion of High School Diploma with relevant experience in administrative/secretarial experience or post-secondary business/office administration education diploma
• Excellent interpersonal and communication skills
• Client-service focused
• Attention to detail and accuracy
• Ability to multitask
• Typing (45 w.p.m.), Word and Excel (to be tested)
• Computer skills, including use of Windows XP, Microsoft Outlook, Access Database and Payroll
• Knowledge of medical terminology (to be tested)
• Ability to utilize Cerner Patient Information System, Power Chart, Payroll, Cerner Registration and Cerner Scheduling Application
• Knowledge of and demonstrated ability in the following competencies: communication, teamwork, initiative/self-management and accountability, time management, organizational skills, and flexibility/adaptability
• Availability to work all shifts
• Recent satisfactory attendance and performance records
• Knowledge of and adherence to Brightshores ‘CARE’ Behaviours (Collaboration, Accountability, Respect, Excellence)
• Advocates and supports a culture of patient safety and demonstrates an understanding of how the department service and assigned responsibilities contribute to overall patient safety at Brightshores through patient safety knowledge, skills and attitudes