Data Protection Specialist

Fidelity Canada; Toronto; Hybrid; CAD 70,000 - 90,000; Full time

Job summary

Fidelity Canada is seeking a Data Protection Specialist to enhance their enterprise-wide records management program. This role involves collaboration across multiple divisions and requires strong organizational skills, knowledge of data governance, and effective communication abilities. The position offers a flexible hybrid work schedule and is a fixed-term contract ending June 16, 2026.

Qualifications

• 1+ years of experience in data/information governance and records management required.
• Understanding of Canadian Data Privacy requirements is essential.
• Certifications in CRM or CDMP are assets.

Responsibilities

• Analyze and document current and future state process maps for records management.
• Oversee the creation, storage, maintenance, and disposal of records.
• Conduct training and awareness campaigns for staff.

Skills

Organizational skills

Attention to detail

Communication skills

Leadership

Negotiation

Education

Post-Secondary Education in IT, Business, or related field

Job description

Job Description

Please note:

• Current work authorization for Canada is required for all openings.
• This is a fixed term contract role, ending June 16, 2026
• You will be working on a flexible hybrid schedule as part of Fidelity’s dynamic working arrangement

Who We Are:

At Fidelity, we’ve been helping Canadian investors build better financial futures for over 35 years. We offer individuals and institutions a range of trusted investment portfolios and services - and we’re constantly seeking to find new and better ways to help our clients. As a privately owned company, we boldly embrace innovation in all areas as we continue to grow our business into the future.

Working with us means you’ll be part of a diverse and dedicated group of people who make a real difference for our clients and communities every day. You’ll have a wide range of opportunities to grow and develop your career in an inclusive environment where you’ll feel valued and supported to be your best - both personally and professionally.

Role Overview:

As part of the Data Protection Office, this Data Protection Specialist contract role is responsible for supporting the enhancement of our enterprise-wide records management program. This includes ensuring improvements to the records management framework and processes align with existing and new regulatory requirements, industry standards and corporate policies as Fidelity manages the lifecycle of records from creation to disposal.

This role involves strong cooperation with multiple Fidelity companies, business divisions, records/data owners and accountable executives, technology teams, and oversight divisions (legal, compliance, risk, audit).

What you Will Do:

• Analyze and document current and future state process maps for records management.
• Oversee the creation, storage, maintenance, protection, retrieval, and archive or disposal of records to ensure it is managed in accordance with the records management policy and the records management schedule, for both digital records and physical records.
• Conduct regular training and awareness campaigns for staff to ensure understanding and adherence to records management policies and procedures.
• Prepare and present reports and dashboards on the status and performance of the records management program to senior management and other stakeholders.
• Prepare effective project communications and presentations for Fidelity Canada Senior Management

What We’re Looking For:

• Post-Secondary Education in IT, Business, a related field or equivalent work experience.
• 1+ years of experience in data/information governance and records management (digital and physical) required.
• Understanding of of Canadian Data Privacy requirements required.
• Financial Industry knowledge is an asset.
• Certifications in Certified Records Manager (CRM) or Certified Data Management Professional (CDMP) is an asset.

What You Will Bring:

• Strong organizational skills with attention to detail
• Expert knowledge of program management and development methodologies
• Organizational awareness; focus on key partnerships, teamwork and relationships building
• Drive for results, with ability to deal with and bring consensus to contentious issues
• Excellent written and verbal communication skills; convey the broader picture to all stakeholders
• Ability to demonstrate an understanding of business needs
• Leadership, facilitation, negotiation, influence, and customer relationship management
• Team management and resource management skills
• Solid understanding of the financial industry and technology

Internal applicants should submit their application by 6:59 PM by Wednesday, May 28, 2025.

Fidelity Canada is an equal opportunity employer

Fidelity Canada is committed to fostering a diverse and inclusive workplace. We will consider all qualified applicants for employment regardless of race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, age, disability, family status, protected veterans’ status, Aboriginal/Native American status or any other legally-protected ground.

Accommodation during the application process

Fidelity Canada welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in the selection process. If you require an accommodation, please email us at [e-mail] .

No telephone inquiries or agencies please. We thank all applicants for their interest, please be advised that only those selected for an interview will be contacted.

Why Work at Fidelity?

We are proud to be recipients of the following:

Awards

• Canada's Top 100 Employers
o Greater Toronto's Top Employers
o Canada's Top Family-Friendly Employers
o Canada's Top Employers for Young People

• Great Place To Work Certified
o Best Workplaces for Inclusion
o Best Workplaces for Mental Wellness
o Best Workplaces for Today's Youth
o Best Workplaces for Women
o Best Workplaces in Financial Services & Insurance
o Best Workplaces in Ontario
o Best Workplaces with Most Trusted Executive Teams

• LinkedIn Top Companies in Canada

• Human Resource Director (HRD) - Best Place To Work
o HRD - 5-Star Benefit Program
o HRD - 5-Star Diversity & Inclusion Employer

Designations
• Canadian Compassionate Companies – Certified
• Benefits Canada's Workplace Benefits Award - Future of Work Strategy
• TalentEgg National Recruitment Excellence Award - Special Award for Diversity & Inclusion in Recruiting
• Canadian HR Reporter's Most Innovative HR Team