Customer Service Representative - Collision Repair

CSN Collision; Guelph; On-site; CAD 40,000 - 50,000; Full time

Job summary

A leading auto repair company located in Guelph, Ontario is looking for a Customer Service Representative to provide excellent customer service and manage account and claims processing. The ideal candidate will have 3 to 5 years of experience in customer service, preferably in automotive parts, and knowledge of relevant systems like ARMS and Mitchell. This full-time role includes competitive pay, benefits, and opportunities for growth in a dynamic work environment.

Benefits

Competitive pay

Benefits

Qualifications

• 3 to 5 years of experience in customer service is preferred.
• Experience in automotive parts is a strong asset.
• Familiarity with inventory management systems is advantageous.

Responsibilities

• Handle inquiries from customers and vendors via phone and email.
• Process invoices, payments, and maintain financial records.
• Book appointments for appraisals, repairs, and rentals.
• Maintain organized filing systems and track claims.
• Manage customer communication and compliance.

Skills

Customer service experience

Accounts payable and receivables

Automotive parts knowledge

Communication skills

Education

Valid Driver’s license

Tools

ARMS system

Mitchell

Reynolds

Progi Parts

Job description

About CSN Collision

CSN Collision safely repairs more than 200,000 vehicles a year helping Canadians get back on the road with the trust and comfort of knowing their vehicle has been returned to like new condition. Since 2002, CSN has grown to become the leader in collision repair with 230 collision repair Centres across Canada.

Summary:

CSN Golden Triangle in Guelph offers a wide range of auto body services to all Guelph residents. These services include collision and auto body repair, scratch and dent repair, paintless dent repair, 24/7 accident assistance, high‑end vehicle painting, and windshield and glass repair. We also offer quick and complimentary estimates on all repair services. Customers choose CSN Golden Triangle in Guelph because they know they can trust us. Our reputation speaks for itself. We provide customers with high‑quality vehicle repairs, fast turnaround times, and inexpensive rates, all while prioritizing the customer’s needs. To put all customers at ease, we even offer a National Lifetime Warranty that applies to all services for as long as the customer owns their vehicle.

The customer service representative ensures that the customer who comes through the door knows that we as a team at CSN will handle all repairs, questions, or issues they may need resolved in a friendly and professional manner. The CSR’s goal is to ascertain the customer’s needs and determine how best to meet them and provide them with viable options and cost‑effective solutions. The role ensures that they keep the customer and insurance company up to date on the process of each repair and help to maintain the flow of all repairs entering and exiting the shop. Providing quality customer service makes for a great experience at our shop as well as ensures repeat customers.

Primary Objectives of the Role

• Customer & Vendor Support: Handle inquiries from customers and vendors via phone, email, and in person. Maintain a professional and positive approach, provide updates throughout processes, and resolve issues promptly to ensure smooth account and claim management.
• Invoice, Payment & Claims Processing: Accurately enter invoices, post payments, create repair and towing invoices, and maintain up‑to‑date financial and administrative records. Receive payments from customers, insurers, and third parties.
• Scheduling & Coordination: Book appraisal, repair, rental, and sublet appointments; confirm drivability and towing needs; coordinate with head office and external partners for documentation and payment processing
• Document & System Management: Maintain organized digital and physical filing systems, update management systems with dates and notes, scan and post invoices, and track calls per claim.
• Vehicle & Courtesy Car Handling: Check in courtesy cars, record mileage and condition, and manage warranty parts for corrosion claims.
• Insurance & Claims Administration: Explain insurance processes, verify deductibles, prepare claim paperwork, update insurers on repair status, and manage estimating systems, assignments, and supplements.
• Customer Experience & Compliance: Ensure clear communication through preferred channels, manage customer touchpoints, facilitate CSI reviews, and maintain compliance with WHMIS and PIPEDA standards.
• General Office Support: Assist with office administration, labor flagging, cost management, and other duties as required, including maintaining a clean and organized workspace.

Qualifications, Experience and other requirements:

• 3 to 5 Years of experience in customer service, accounts payable and receivables is an asset.
• 3 to 5 years of experience, automotive parts experience is preferred
• Working Knowledge of the ARMS system, Mitchell and Reynolds, Collision Link and Progi Parts to source value pricing or any other inventory Management system will be an asset.
• Valid Driver’s license

Potential On‑the‑Job Exposure to the following elements:

• Fumes
• Dirt
• Chemicals/Toxins
• Hazards
• Heat/Cold
• Noise
• Frequently required to bend, crouch, reach, handle tools and lift in excess of 50lbs of materials

What we offer:

• Competitive pay
• Benefits

Schedule: 8 hour shift, Monday to Friday

Career Path: As CSN continues to grow, other career opportunities may become available.

CSN is an Equal Employment Opportunity employer. Qualified applicants will receive consideration for employment regardless of age, race, colour, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law. We strive to cultivate an inclusive, accessible environment, where all employees and customers feel valued, respected, and supported. We are dedicated to growing our corporate team in a way that reflects the diversity of our customers and communities in which we live and serve.

If you require an accommodation for the recruitment/interview process (including alternate formats of materials, or accessible meeting rooms or other accommodation), please let us know and we will work with you to meet your needs.

Disclaimer: CSN Collision “CSN” does not accept resumes from employment placement agencies, head‑hunters or recruitment suppliers that are not in a formal contractual arrangement with us. Our recruitment supplier arrangements are restricted to specific hiring needs and do not include this or other web‑site job postings. Any resume or other information received from a supplier not approved by CSN to provide resumes to this posting or website will be considered unsolicited and will not be considered. CSN will not pay any referral, placement, or other fee for the supply of such unsolicited resumes or information.