Corporate Administrator/Office Manager

Vitacore Industries; Burnaby; On-site; CAD 65,000 - 75,000; Full time

Job summary

A leading protective equipment manufacturer in Burnaby seeks an experienced Corporate Administrator to manage administrative tasks and support executives. The ideal candidate will have strong organizational and communication skills, with a salary range of CAD 65,000 to CAD 75,000 per year. Offering comprehensive benefits and a supportive work environment, we are committed to a 'People First' culture.

Benefits

Comprehensive medical and dental benefits

3 weeks vacation

Tuition Assistance Program

RRSP Matching Program

Multiple company events throughout the year

Qualifications

• Minimum of 3 years of administrative experience, ideally supporting Executives.
• Extremely high degree of attention to detail.
• Ability to handle sensitive information with complete discretion.

Responsibilities

• Manage briefings, agendas, meeting prep/minutes/follow-ups.
• Coordinate tours, VIP visits, and events.
• Prepare/edit internal & external communications.

Skills

Attention to detail

Organizational skills

Clear communication

Self-motivated

Discretion

Education

Completion of post-secondary education

Tools

MS 365

Google Workspace

Job description

About Vitacore

At Vitacore, we integrate cutting-edge research and technology with a profound commitment to sustainability and innovation. Established in 2020, Vitacore is driven by our mission to develop transformative products and services that address critical global issues, ensuring ethical practices and effective outcomes for the betterment of humankind and the planet. Our journey began with a focus on the healthcare sector, where we became leaders in manufacturing recycling single-use protective equipment. Today, we apply our expertise and innovative spirit to broader challenges, developing advanced technologies, sustainable practices, and innovative manufacturing processes that redefine what is possible across various industries.

About the Role

We are seeking an experienced, self-motivated, and passionate Corporate Administrator to assist in administrative responsibilities which include the following: administration of paperwork, communication with departmental Directors and Managers, all existing team members and external partners, and other ad hoc tasks. Your articulate communication skills, immaculate attention to detail, and excellent organizational skills in the day-to-day performance of your role exemplify Vitacore’s “People First” culture. Provide high-impact support to the Executive Assistant and keep our Burnaby and Port Coquitlam offices running smoothly. You’ll keep a fast-moving team humming.

Responsibilities

• Manage briefings, agendas, meeting prep/minutes/follow-ups.
• Front-of-house and phones; welcome guests; coordinate tours, VIP visits, and events.
• Maintain office ops across sites: supplies, inventory records, workspace readiness, vendors/property mgmt.
• Prepare/edit internal & external communications; produce reports/presentations; maintain shared docs/lists.
• Conduct light market research; assist with customer-service overflow and routing; support interviews/onboarding logistics.
• Uphold professionalism, discretion, and confidentiality; handle ad hoc requests.

Skills and Qualifications

• Completion of post-secondary education.
• Minimum of 3 years of administrative experience, ideally supporting Executives.
• High proficiency in MS 365, Google Workspace, and other current technological trends.
• Extremely high degree of attention to detail.
• Extremely high level of organization.
• Utmost professionalism.
• Clear, concise, and articulate communication.
• Self-motivated and a self-starter.
• Ability to analyze and think of creative solutions.
• Ability to handle sensitive information with complete discretion.
• Maturity, accountability, and the ability to learn quickly.

Compensation

• From $65,000 to $75,000 CAD per annum plus compensation plus bonus
• Comprehensive medical and dental benefits
• 3 weeks vacation
• Tuition Assistance Program
• RRSP Matching Program
• Multiple company events throughout the year

About Vitacore Industries

Vitacore Industries Inc. manufactures personal protective equipment for Canadian frontline workers, available on demand. Our facility houses state-of-the-art equipment to produce millions of respirators every month. Vitacore is committed to serving Canadians. All of our current and future PPE is made using a Canadian supply chain and quality Canadian materials. Our main customers are in the Health Care Industry supporting our long-term growth and sustainability.