Coordinator - Professional Practice

Windsor Regional Hospital; Windsor; On-site; CAD 55,000 - 75,000; Full time

Job summary

A regional healthcare provider in Windsor seeks a Coordinator for the Professional Practice, Corporate Education and Training Department. Responsibilities include administrative support, coordinating daily operations, and managing department purchases. Candidates should have 3-5 years of administrative experience in healthcare and strong skills in Microsoft Office. French proficiency is a plus. This role is pivotal for improving operational efficiency and supporting various departmental initiatives.

Qualifications

• 3-5 years of progressively responsible administrative experience in a healthcare setting preferred.
• Ability to work independently as well as in a team and effectively manage multiple priorities.
• French language proficiency is an asset.

Responsibilities

• Provides administrative support including scheduling and payroll functions.
• Assists in coordinating staffing needs and workforce planning.
• Manages department purchases and ensures accurate documentation.
• Participates in ongoing process review and redesign.
• Supports the development and maintenance of special projects.

Skills

Positive interpersonal skills and professionalism

Excellent organizational and time management skills

Excellent oral and written communication

Demonstrated problem solving

Leadership ability

Quality improvement initiatives

Education

Graduate of post-secondary degree or equivalent

Tools

Microsoft Office Suite

Job description

Overview

Position Purpose: Reporting to the Director of Professional Practice, Corporate Education and Training, the Coordinator is responsible for the administration of all information processing activities of the Professional Practice, Corporate Education and Training Department, in accordance with policies of the Hospital and established standards. This position will interact with all levels of the multi-disciplinary team, patients and families, members of leadership team of all departments.

Duties And Responsibilities

• Provides administrative and operational support in addition to coordinating of efficient daily operations, including but not limited to scheduling and payroll functions for the program
• Assists in coordinating routine staffing needs while identifying patterns and opportunities for long-term workforce planning.
• Aids in integration of program processes and role clarity
• Developing and implementing new policies and processes, as required.
• Manages department purchases/expenses, including expediting deliveries and ensures the documentation, preparation and submission of invoices to Accounts Payable.
• Participate in ongoing and regular process review and redesign to maintain/improve the efficiency of the program
• Supports the development, implementation, and maintenance of special projects within the Professional Practice, Corporate Education and Training Department
• Other duties as assigned.

Skills/Capabilities

• Positive interpersonal skills and professionalism;
• Excellent organizational and time management skills;
• Excellent oral and written communication;
• Demonstrated problem solving; ability to work independently, coordinating and prioritizing multiple demands
• Demonstrated leadership and the ability to facilitate change
• Excellent organizational, information/data management skills, well developed judgment and decision making skills.
• Ability to implement continuous quality improvement initiatives to support the core functions of the department.
• Ability to accommodate a flexible schedule based on department needs.

Qualifications

• Graduate of post-secondary degree or equivalent combination of education and experience coupled with at least 3-5 years progressively responsible administrative experience in a health care setting preferred.
• Advanced computer skills including Microsoft Office Suite applications required;
• Experience working independently as well as in a team and effectively managing multiple priorities;
• Strong clerical and technical skills including experience with online resources, word processing, spreadsheet and database applications
• Expertise in preparing communications, presentations and reports would be essential, along with experience taking and transcribing minutes for committee meetings
• French Language proficiency an asset.

Windsor Regional Hospital is an equal opportunity employer. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, upon request, accommodation will be provided by WRH throughout the recruitment, selection and/or assessment process to applicants with disabilities.