Coordinator, Corporate Services

CMLS Financial Ltd.; Vancouver; On-site; CAD 50,000 - 65,000; Full time

Job summary

A prominent financial services firm is seeking a Corporate Services Coordinator to support office operations in Vancouver. You will manage day-to-day operations, coordinate events, and provide administrative support, ensuring a positive experience for visitors and colleagues. Ideal candidates have strong communication skills, event coordination experience, and proficiency in Microsoft Office Suite. This role includes excellent benefits and opportunities for professional growth.

Benefits

Health and Wellness Spending Accounts

Health, Drug, Vision, and Dental benefits

Paid vacation, sick days, and personal days

RRSP Matching Program

Maternity / Parental Leave Top Up Program

Discounted gym memberships

Travel assistance and EAP

Qualifications

• 1-2 years of experience in office administration, hospitality, or customer service.
• Exceptional verbal and written communication skills.
• Strong professional presence and interpersonal skills.
• Ability to prioritize multiple tasks and deliver high-quality results.
• Genuine interest in event and meeting coordination.
• Tech-savvy and proficient in Microsoft Office Suite.

Responsibilities

• Oversee day-to-day office operations and manage office equipment.
• Manage all mail and courier activities.
• Support leadership with document preparation and management.
• Provide internal user support for meeting room bookings.
• Coordinate planning for networking events and employee onboarding.

Skills

Office Administration

Communication Skills

Interpersonal Skills

Event Coordination

Microsoft Office Suite

Education

Degree in Office Administration

Diploma / Certificate in Office Administration

Job description

Overview

We are looking for a personable and professional Corporate Services Coordinator to support our Vancouver team. The Coordinator is responsible for creating a positive first impression and superior customer experience when greeting visitors to the office and communicating with customers over the telephone. In this role, you will provide timely and proficient office administrative support to numerous departments, functional groups, and our management team.

In this role you will

• Oversee day-to-day office operations, ensuring smooth functioning by managing office equipment (telephones, copiers), obtaining quotes, coordinating service calls, monitoring supply inventory, and addressing cleaning and maintenance inquiries promptly.
• Manage all mail and courier activities, including incoming and outgoing correspondence, digital faxes, and related logistics.
• Support leadership with document preparation, proofreading, and document management, as well as assist with internal communications to ensure accuracy and professionalism.
• Provide internal user support by coordinating meeting room bookings and assisting with technology setup, including conference calls, Microsoft Teams, and HDMI connections.
• Play an active role in planning and coordinating industry and corporate networking events, including meeting room arrangements, catering, invitations, and on-site logistics.
• Assist with employee onboarding by coordinating new hire setup and contributing ideas to enhance the employee experience and strengthen corporate culture.
• Participate in internal committees, such as the Joint Health and Safety Committee and Social Committee, to support company programs and events.
• Provide in-office operational support to various departments, including coordinating hardware pickups or deliveries for new employees and completing daily cheque deposits.

This role is a great fit for you

• Bring 1–2 years of experience in office administration, hospitality, or customer service within a fast-paced environment.
• Have exceptional verbal and written communication skills.
• Demonstrate strong professional presence and interpersonal skills, with the ability to collaborate effectively with colleagues at all levels.
• Excel at prioritizing multiple tasks, delivering high-quality results, and going the extra mile to be helpful whenever possible.
• Take initiative, work proactively, and thrive both independently and as part of a team.
• Have a genuine interest in event and meeting coordination, with a passion for creating seamless experiences.
• Are tech-savvy and proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• You are eager to learn, grow, and take on new responsibilities that expand your skills and experience.
• You hold (or are in the process of completing) a degree, or you have a diploma / certificate in office administration—considered a strong asset.

Benefits and Perks

• Health and Wellness Spending Accounts
• Health, Drug, Vision, and Dental benefits
• Paid vacation, sick days, and personal days (in addition to all civil and statutory holidays)
• RRSP Matching Program
• Maternity / Parental Leave Top Up Program
• Discounted gym memberships
• Travel assistance and EAP
• And more!

Who are we?

Established in 1974, CMLS Financial is the leading provider of capital solutions for commercial property owners, developers and real estate investors. We have over 50 years of experience, 30,000 clients, $45 billion in assets under administration, and offices coast to coast. Some of Canada's most prominent banks, investment managers, insurance companies, and pension funds rely on CMLS Financial for a variety of critically important services. Building on our solid foundation of financial strength and experience, we continue to deliver unparalleled capital solutions for all our clients needs.

You will love working here

Employees tell us that they love that we strike the balance in creating an incredibly professional, yet dynamic and enjoyable corporate culture. We work in a fluid and fast-paced environment that is supportive of energetic and motivated individuals who pride themselves on being flexible and results-driven. Business is booming and that means that our employees are able to gain valuable exposure, have lots of learning opportunities, and truly impact the business. We are committed to providing our people with a challenging and rewarding career because our employees are what set us apart and we know it.

Equal Opportunity Employer

CMLS Financial is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veterans status, Aboriginal / Native American status or any other legally-protected factors. Disability-related accommodations are available on request for candidates taking part in all aspects of the selection process.

We want to hear from you!

If you are confident that you would be a strong asset to our team, submit both a cover letter and resume today! We thank all applicants for their time in applying, however we will only contact those selected for an interview.

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