Compliance Specialist

Pinchin in Canada; Northeastern Ontario; Remote; CAD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a Compliance Specialist to join its dynamic team. This full-time role offers the opportunity to work remotely or in a hybrid capacity, supporting vendor and client onboarding processes, ensuring compliance with security standards, and collaborating with various departments. With a focus on problem-solving and critical thinking, you will play a crucial role in maintaining organized records and facilitating smooth operations. This position promises a supportive environment that values skill development and career growth, making it an exciting opportunity for motivated individuals.

Benefits

Comprehensive benefits

Flexible work arrangements

Paid personal days

Vacation

Membership dues reimbursement

Wellness accounts

Social activities

Team events

Hotel rates

Career development

Qualifications

• 5+ years of administrative experience preferred.
• Ability to maintain confidentiality and professionalism.

Responsibilities

• Support vendor and client onboarding processes efficiently.
• Assist with maintaining security clearances and compliance.

Skills

Problem-solving skills

Interpersonal skills

Judgment and critical thinking

Knowledge of insurance and risk mitigation

Education

Post-secondary education

Tools

Microsoft Office Suite

Vision system

SharePoint

Job description

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Full Time Support Group Staff

Location: Atlantic, Ontario, or Manitoba – CA (Work from home)

Pinchin is recruiting for a Compliance Specialist to join the Finance & Administration department in Canada. We are seeking a highly organized individual for a full-time role, based out of Atlantic, Ontario, or Manitoba, on a remote or hybrid basis. The Compliance Specialist will support our Security Clearances team and undertake additional ad hoc duties as required.

A Day in the Life of a Compliance Specialist at Pinchin:

Vendor Onboarding:

• Respond to vendor onboarding requests and evaluate submissions to meet Pinchin’s requirements.
• Enter vendor data into the Vision system, ensuring accuracy and maintaining organized records.
• Coordinate with Accounts Payable during payment cycles.
• Follow guidelines, seek exception reviews from the risk team when necessary, and communicate regularly with executive-level employees.
• Track WSIB and WCB statuses via online databases for all vendors and update Vision accordingly.
• Verify the consistency, completeness, and accuracy of vendor and insurance data.

Client Onboarding:

• Handle client requests efficiently with appropriate turnaround times.
• Gather information and complete annual prequalification documentation for clients.
• Interact with potential clients to set up in SharePoint (Client Grove) and Vision.
• Review client information against engagement criteria, e.g., retainer policies.
• Maintain the 'Client Grove' database.
• Identify opportunities to improve and automate the client engagement process.
• Collaborate with departments like Accounts Payable, Safety, IT, and Security to gather required information.
• Respond promptly and professionally to client requests.

Insurance:

• Understand RFP/Tender documents and prepare insurance certificates as per requirements, liaising with the Insurance Broker for complex requests.
• Prepare WSIB and WCB Clearance Letters upon request.

Security Clearances:

• Assist with maintaining employee and organization security clearances, ensuring compliance with company, government, and client security standards.

What You Bring to the Pinchin Team:

• Knowledge of insurance, risk mitigation, or strong problem-solving skills with the ability to learn insurance processes.
• Good judgment and critical thinking skills for investigating and resolving issues.
• Ability to work independently with minimal supervision.
• Excellent interpersonal skills.
• Post-secondary education with at least 5 years of administrative experience preferred.
• Proficiency with Microsoft Office Suite.
• Eligibility to obtain PWGSC Secret (Level II) Security Clearance, with no criminal record and residence in Canada for the past 5 years.
• Ability to complete and maintain PSPC Controlled Goods Designated Official Certification.
• Maintain confidentiality and professionalism.

What’s In It For You:

We offer competitive salaries, comprehensive benefits, mentoring, career development, community involvement, environmental initiatives, flexible work arrangements, paid personal days, vacation, membership dues reimbursement, wellness accounts, social activities, team events, hotel rates, and more—all within an inclusive, dynamic environment.

Please note that our recruitment may involve online testing, security clearances, and periodic drug and alcohol testing for certain roles. Only shortlisted candidates will be contacted.

• No agency calls, please.

Why Pinchin?

Our employees are the heart of our business. We support skill development and career growth within a culture based on honesty, integrity, and passion for learning.

About Us:

Pinchin Ltd. provides engineering, building sciences, geosciences, environmental, and occupational health and safety solutions across Canada and the US. We promote diversity and inclusivity. Reasonable accommodations are available upon request.

Working Together, Making Things Better

Seniority Level:

• Mid-Senior level

Employment Type:

• Full-time

Job Function:

• Finance and Sales

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