Commercial Large Loss Project Manager Assistant

Linchpin Solutions, Inc.; Windsor; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading restoration company is looking for a Commercial Large Loss Project Manager Assistant in Windsor, Canada. This role involves supporting Project Managers in managing complex commercial restoration projects, ensuring client satisfaction, and maintaining project documents. Candidates must have experience in project coordination and proficiency in industry tools. The position offers competitive compensation and comprehensive benefits including health insurance, paid vacation, and more.

Benefits

Competitive compensation package

Comprehensive health, dental, and vision benefits

Paid vacation and RRSP matching program

Qualifications

• 1+ years of project administration or coordination experience in restoration or construction.
• Proficiency with Xactimate, XactAnalysis, and DocuSphere.
• Ability to manage multiple projects and build professional relationships.

Responsibilities

• Support Project Managers through all project phases.
• Manage project documentation in specified systems.
• Prepare and edit scopes of work and budgets.

Skills

Project administration

Communication skills

Time management

Leadership

Organizational skills

Education

High School Diploma or GED

Tools

Xactimate

XactAnalysis

DocuSphere

Job description

Supporting seamless execution of complex restoration projects.

At BELFOR, we restore more than buildings—we restore peace of mind.

As a global leader in property restoration for over 70 years, we help people recover from the unexpected.

About BELFOR

BELFOR is a global leader in property restoration, helping families and businesses recover from fire, water, storm, and other disaster-related damage. With over 70 years of experience, we’re dedicated to restoring properties and rebuilding lives. Join a team that values excellence, teamwork, and your professional growth in a fast-paced, rewarding industry.

Position Overview

The Commercial Large Loss Project Manager Assistant (PMA) supports Project Managers in coordinating, documenting, and communicating complex, high-value commercial restoration projects. This role helps ensure seamless project execution, accurate recordkeeping, and client satisfaction in a fast-paced environment.

What You’ll Do

• Support Project Managers through all project phases, from setup to closeout and billing.

• Manage project documentation (authorizations, photos, estimates, certificates) in systems like XactAnalysis, DocuSphere, and Encircle.

• Track progress, scope changes, schedules, and milestones, ensuring accurate updates and communication.

• Prepare and edit scopes of work, budgets, estimates, and correspondence.

• Assist with invoicing, compliance packages, jobsite logistics, and vendor coordination.

• Maintain communication with clients, subcontractors, and internal teams.

• Support Health & Safety compliance, reporting hazards, and promoting safe practices.

• Perform additional administrative and coordination duties as required.

What You Bring

• High School Diploma or GED.

• 1+ years of project administration or coordination experience (restoration or construction preferred).

• Proficiency with Xactimate, XactAnalysis, and DocuSphere

• Strong organizational, communication, and time management skills.

• Ability to manage multiple projects and build professional relationships.

• Leadership skills with ability to direct field crews/subcontractors.

• Willingness to travel regionally/nationally as needed.

• Valid driver’s license and ability to operate a motor vehicle

Working Conditions

• Due to the nature of our business, this position will work normal business hours but may be required to work in the evenings, on-call, or outside normal working hours;

• Manual dexterity for keyboarding, repetitive tasks, and prolonged periods of computer use, demanding attention to detail and high levels of accuracy; and

• Periodic travel may be required.

Why Join Us

• Competitive compensation package;

• Comprehensive health, dental, and vision benefits;

• Company phone and laptop provided;

• Paid vacation and RRSP matching program;

• Employee and Family Assistance Program (EFAP); and

• Leadership development and industry-specific training and support.

Restoring more than property – Learn More

ACCESSIBILITY STATEMENT (AODA IN ONTARIO)

BELFOR (Canada) Inc. is committed to providing a barrier-free work environment in concert with the provincial guidelines for accessibility (Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, Ontario Only). As such, BELFOR (Canada) Inc. will make accommodations available to applicants with disabilities upon request during the recruitment process.

HUMAN RIGHTS STATEMENT BELFOR (Canada) Inc. strives to ensure that its employment practices are free from direct and indirect discrimination and is committed to upholding the human rights of those participating in the hiring process. In pursuit of this commitment, BELFOR (Canada) Inc. will not condone or tolerate any acts of discrimination or harassment under any of the grounds protected under human rights legislation. This commitment extends to the hiring process and throughout the course of employment.