Commercial Coordinator, Facilities Management

Black & McDonald; Markham; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A national facilities management company is seeking a Commercial Coordinator in Markham. This hybrid position involves supporting the Business Development Team in financial modeling, pricing, and bid coordination. Candidates should have a background in accounting or business administration, with strong analytical and organizational skills. Experience in facilities management or related fields is advantageous but not required. This role provides an opportunity to contribute significantly to commercial deliverables within a growing sector.

Qualifications

• 2-5 years of experience in an analytical role, such as finance, procurement, or accounting.
• Experience in pricing, estimating, cost modeling, or bid preparation is advantageous.
• Facilities management or property management experience considered an asset.

Responsibilities

• Assist in preparing pricing models for bids, renewals, and change orders.
• Review contracts and client requirements to extract commercial terms.
• Coordinate the collection of pricing inputs and track deadlines for bids.
• Assist with data gathering and market research to support pricing strategies.
• Compile pricing learnings post-pursuit to improve future bids.

Skills

Strong numerical skills

Analytical skills

Problem-solving skills

Organizational abilities

Clear communication

Education

Post-secondary diploma or degree in Accounting, Finance, Business Administration or related field

Tools

Excel

Job description

Position: Commercial Coordinator, Facilities Management
Location: Markham
Structure: Full-time position, hybrid work option

ABOUT THIS CAREER OPPORTUNITY

The Facilities Management Commercial Coordinator (“Commercial Coordinator”) will work as part of the Facility Services pursuits and commercial support team, supporting Black & McDonald’s Business Development Team and the wider business across the country. Reporting to the Sr. Commercial Manager, this role is ideal for a detail-oriented, analytically driven individual with a background in finance, accounting, or business administration. Prior facilities management or property management industry experience is beneficial but not required; strong analytical, organizational, and communication skills are essential.

The Commercial Coordinator will play a key role in supporting commercial reviews, pricing development, financial modeling, and pursuit-related coordination activities. This role will help ensure the accuracy, completeness, and clarity of commercial deliverables, enabling informed strategic decisions that support our growth and competitive positioning.

Key Responsibilities

Financial Modeling & Pricing Support

• Assist in the preparation and validation of pricing models for pursuits, renewals, change orders, and expansions.
• Collect and compile input data (labour rates, billable allowances, subcontract quotes, overheads, etc.) in coordination with operations and estimating.
• Prepare pricing schedules, costing summaries, and supporting analysis to ensure clarity and defensibility of commercial assumptions.
• Support variance analysis and scenario modeling to refine pricing recommendations.

Commercial Review & Documentation

• Support the Commercial Manager in reviewing RFx documents, contracts, and client requirements to extract key commercial terms, data needs, and deliverables.
• Track action items, deliverables, commercial risks, and clarifications throughout the pursuit cycle.
• Assist in preparing meeting notes, assumptions registers, risk logs, and pricing rationale summaries.

Bid Coordination & Administrative Support

• Coordinate the collection and organization of pricing inputs from internal teams, subcontractors, and external stakeholders.
• Track deadlines, input submissions, and approval requirements to ensure timely and complete commercial contributions to the bid package.
• Maintain version control and documentation integrity for pricing files, commercial schedules, costing appendices, clarifications, and assumptions.

Data & Market Research

• Assist with data gathering and benchmarking efforts to support development of pricing strategies.
• Maintain historical pricing and benchmarking repositories for reference in future pursuits.
• Support analysis of labour, subcontracting, and overhead cost trends relevant to FM bids.

Cross-Functional Collaboration

• Work closely with Proposal Managers, Estimators, Operations Leaders, and Finance stakeholders to enable coordinated commercial responses.
• Actively contribute to internal pursuit working sessions and bid reviews by providing accurate financial and operational input summaries.
• Ensure clear communication and structured documentation between commercial / technical teams.

Post-Pursuit Closeout & Continuous Improvement

• Assist in pursuit debriefs by compiling pricing learnings, key decisions, and commercial outcomes.
• Help maintain templates, tools, calculation libraries, and standard reporting formats to enhance commercial efficiency and reliability.
• Support the evolution of internal reference materials and cost databases.

Preferred Qualifications & Experience

Education

• Post-secondary diploma or degree in Accounting, Finance, Business Administration, Economics, or related field.
• CPA (in progress or interest) considered an asset but not required.

Experience

• 2–5 years of experience in an analytical role (finance, estimating, procurement, accounting, cost control, data analytics, etc.).
• Experience supporting pricing, estimating, cost modeling, or bid preparation would be advantageous.
• Facilities management, construction, real estate, property management, or service contract environments considered an asset.

Technical Knowledge

• Strong working knowledge of Excel and financial modeling concepts (must-have).
• Familiarity with cost estimating structures, labour costing, or budget modeling is preferred but can be trained.
• Exposure to service delivery environments (hard or soft FM services) is an asset but not required.

Skills

• Strong numerical, analytical, and problem-solving skills.
• Exceptional organizational abilities and attention to detail.
• Clear written and verbal communication skills for summarizing commercial assumptions and findings.
• Ability to work collaboratively across teams and juggle multiple priorities in fast-paced deadlines.
• Proactive, resourceful, and comfortable asking clarifying questions to ensure accuracy.

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.