Client Care Coordinator

Motion; Kitchener; On-site; CAD 45,000 - 55,000; Full time

Job summary

A leading mobility solutions provider in Kitchener seeks a Client Care Coordinator to enhance customer experience and facilitate effective order management. You will collaborate with healthcare providers and ensure clients receive exceptional service. Ideal candidates have a background in customer service and strong organizational skills. This role offers comprehensive benefits and opportunities for professional development.

Benefits

Comprehensive benefits package

Robust vacation and personal days

RRSP / DPSP match program

Employee Assistance Program

Tenure recognition program

Professional Development Reimbursement

Qualifications

• Experience in a fast-paced office environment or customer-facing role.
• Ability to manage multiple tasks throughout the day efficiently.
• Interest in the healthcare and mobility device industry.

Responsibilities

• Welcome and engage with clients and visitors on-site.
• Collaborate with Service Technicians and Sales Consultants.
• Manage client order administration and communications.

Skills

Customer service skills

Attention to detail

Organizational skills

Interpersonal skills

Proficient in Microsoft Office Suite

Job description

Overview

Consider joining us as a Client Care Coordinator if :

You have worked in a call center, customer service, or office environment, responding to competing demands and prioritizing tasks. You have high attention to detail, strong organizational skills, and a willingness to help wherever and whenever you are needed. You can foster relationships with colleagues, professionals, and clients. You seek opportunities to enhance the lives of those around you and find satisfaction in solving problems.

About Motion

Canadian-owned and operated, Motion is Canada’s leading full-service mobility and accessibility solutions provider and has served communities across Alberta, BC, Manitoba, Ontario, and Saskatchewan for more than 40 years through our network of 48 locations. Our knowledgeable and caring team of experts supports individuals and those who care for them by delivering solutions that make life accessible for everyone. Our products include wheelchairs, walkers, mobility scooters, power lift recliners, lifting devices, homecare and adjustable beds, bathroom safety items, and more. Whether our clients are 1 or 100, we have products to ensure the independence, mobility, and safety of clients of all ages.

The role

We are adding a compassionate, problem-solving, and responsive Client Care Coordinator to our team in Kitchener. You will deliver an outstanding customer experience every time to our valued clients, their loved ones, and the community healthcare practitioners that make up their care team. You will prioritize comfort and attention, ensuring clients feel welcome and taken care of. You will drive behind-the-scenes efficiency and processes and collaborate with colleagues in our store and warehouse.

What’s in it for you

Growth opportunity. This is a chance to gain deep and practical insights into our industry, be involved in every aspect of what we do, and take ownership for your own success. You will learn the functionality and benefits of our products and services, and work in partnership with healthcare providers, clients, and your colleagues to ensure an exceptional client experience.

Impact. Every day provides a new opportunity to create a tangible impact on the lives of our clients. At Motion, you will find deep professional satisfaction knowing that your work matters to people in your community and beyond.

Professional development and networking. At Motion, we nurture a continuous learning and skills development environment. You will have :

• Access to our internal Learning Portal, where we have a vast library of training on our products and processes and professional development topics.
• The opportunity to work with industry leaders who will guide you on your journey and ensure you have the tools you need to succeed.
• The chance to attend industry events, including Motion’s own Rehab Expos, where you can network with vendors, occupational therapists, and your peers.

How you will spend your days

• Enhancing the customer experience. You will welcome, engage with, and meet the needs of our clients and visitors on-site. You will manage and prioritize telephone and email communications in a friendly and helpful manner.
• Collaborate with teams. You will work closely with busy Service Technicians and Sales Consultants to oversee the client order administration. You will update all of our databases and schedule technician appointments and arrange for the pick-up and delivery of equipment.
• Coordinate. You will manage all the details to ensure timing, information, and expectations are accurate, transparent, and communicated to all parties involved. You will follow up with clients to confirm all paperwork, such as rental agreements, quotes, and client records, are complete and accurate.

What you bring

• Experience. You have worked in a fast-paced office environment or a customer-facing role. You are deadline driven and can prioritize and manage a myriad of tasks as they come up throughout the day, be it from clients or other team members. You are proficient in Microsoft Office Suite, comfortable navigating databases, and can learn new software quickly. You have an interest in gaining exposure to the healthcare and personal mobility device industry.
• Interpersonal skills. You love building relationships with people and you know how to work with customers to find the best solutions to fit their needs. You have professional and flexible communication skills and are comfortable responding to urgent inquiries on the phone, by email or in person - sometimes all at once. You can navigate any situation in a friendly, empathetic and compassionate manner.
• Additional must-have requirements. You have a clean criminal background check and are bondable.

What we offer

At Motion, we are proud to provide our employees with the following competitive benefits and rewards package. We offer :

• Eligibility to a comprehensive benefits package
• Robust vacation and personal days allotment
• RRSP / DPSP match program
• Maternity / parental leave top-up
• Employee Assistance Program
• Employee Discount Program
• Tenure recognition through our Motion Milestone Program
• Employee Referral Bonus Program
• Professional Development Reimbursement
• Eligibility to the company’s pooled bonus plan
• Goodlife Fitness corporate membership discount