Central Estate Administrator

Farber Group; Toronto; Hybrid; CAD 41,000 - 43,000; Part time

Job summary

A respected financial services provider in Canada is seeking a Central Estate Administrator to handle estate reviews and prepare notices. This contract role offers a hybrid work model and includes tasks such as filing documents, data entry, and communication with creditors. Candidates should have relevant education and experience, along with strong communication and organizational skills. The company fosters a supportive work environment with flexible working arrangements and several benefits.

Benefits

Flexible WFH work model

Vacation and wellness days

Extended health and dental coverage

Employee Assistance Program

Company-matching retirement savings plan

Financial support for professional development

Qualifications

• Previous insolvency administration and/or customer service experience is preferred.
• High computer literacy and ability to learn new programs.
• A team player who can also work independently.

Responsibilities

• Filing documents with the Official Receiver.
• Issuing stays of proceeding notices.
• Preparing interim dividends.

Skills

Attention to detail

Verbal communication

Written communication

Multitasking

Interpersonal skills

Time management

Education

Post-secondary education or equivalent

Insolvency Administrator Certificate

Tools

Ascend

File Assure

Job description

Position: Central Estate Administrator

Location: Hybrid (North York) / Remote (Monthly Expectations)

Industry: Financial Services

Employment Type: Contract MAT Leave (12 months)

Salary: $41,000-$43,000

Company Information

One of Canada’s oldest and most respected debt solution providers. We help people get out of debt and start rebuilding their lives again. Established in 1979, Farber has over 250 employees working across Canada and has helped over 100,000+ Canadians get out of debt. And now, we’re embarking on our next stage of innovation & significant growth. To do that, we hire experienced, enthusiastic, motivated, innovative, and customer‑centric team members to play critical roles in helping us reach our ambitious goals. Join us in better serving the growing number of Canadians who are in need of help.

Position Summary

We are currently seeking a contract Centralized Estate Administrator to join our team. In this role, the ideal candidate will be responsible for reviewing estate and preparing various notices throughout the administration of an insolvency file. Eventually, the role will also include additional duties such as generating reports, preparing and reviewing legal documents for accuracy and policy compliance, and reviewing all supporting documents as well as electronic filing documents with the Official Receiver (“OR”).

Responsibilities

• Filing documents with the Official Receiver (“OR”).
• Proof of claim data entry, reviews, issue resolution and disallowances.
• Issuing stays of proceeding notices.
• Preparing mailings to and handle creditors inquiries.
• Monitoring estates for deemed annulment and/or opposition of discharge.
• Preparation of annulment notices.
• Preparation of interim dividends.
• Preparation of Certificate of Full Performance.
• Preparation of statement of receipts and disbursements for summary bankruptcies and consumer proposals.
• Communication with OR’s office for issue resolution.
• Completes other duties assigned by Trustee or Management.
• Other tasks as required.

Additional Duties After Training

• Preparing amended documentation for accuracy and policy compliance as well as filing documents with the Official Receiver and associated correspondence to other stakeholders.
• Obtaining all proper supporting information and documentation to ensure a continued proper and efficient administration of the file, including but not limited to income and surplus income obligation calculations, tax filings, and asset realizations.
• Liaising with the administration team and front‑office teams, including, but not limited to, obtaining information and documentation.
• Preparing and reviewing files for completeness and following up on outstanding documents.
• Understanding relevant legal requirements of multiple provincial jurisdictions.
• Maintaining client confidence and protecting operations by keeping information confidential.
• Such further and other tasks that may be assigned from time to time.

Qualifications

• Post‑secondary education or related equivalent experience. Insolvency Administrator Certificate is an asset.
• Previous insolvency administration and/or customer service experience is preferred.
• Excellent verbal and written communication skills to speak effectively with clients and other third parties.
• Strong attention to detail and the ability to multitask in a fast‑paced environment.
• High computer literacy and the ability to learn new programs. Familiarity with Ascend and File Assure is an asset.
• Excellent time management and organizational skills.
• Great interpersonal skills to deal with team members, staff, and clients.
• A team player who can also work independently and take ownership of their workload.

Benefits and Perks

• Flexible WFH work model
• Vacation and wellness days
• Extended health and dental coverage, plus virtual doctor services
• Employee Assistance Program and mental health resources
• Company‑matching retirement savings plan
• Financial support for professional development
• Annual company events
• Exclusive access to perks and discounts

Our Culture at Farber

At Farber, we’re in the business of helping people — and that includes our own team. We’re committed to creating an inclusive, diverse, and equitable workplace that celebrates our people and their unique experiences.

Our dedicated culture committee organizes events, recognition programs, and celebrations throughout the year to foster connection and belonging.

Farber encourages applications from all qualified candidates who represent the diversity of Canada. If you require any accommodations throughout the recruitment process—including alternate interview formats, accessible materials, or any other accommodations, we encourage you to contact us at [e-mail].

We thank all candidates for submitting their resume, however, only those selected for an interview will be contacted.