Bookkeeper / Administrative and Customer Service

Proforce Personnel; Montreal (administrative region); On-site; CAD 45,000 - 65,000; Full time

Job summary

A leading importer/distributor of consumer products is seeking a Bookkeeper / Administrative and Customer Service person to maintain financial records and foster positive customer relationships. The ideal candidate will have at least three years of relevant experience, strong accounting knowledge, proficiency in QuickBooks and Excel, along with excellent communication skills in both English and French. This role promises a collaborative team-oriented work environment with comprehensive benefits.

Benefits

Comprehensive health and dental insurance

Paid vacation and personal days

Free on-site parking

Supportive work environment

Work-life balance

Qualifications

• Minimum three years of proven experience as a Bookkeeper or in a similar accounting role.
• Strong understanding of accounting principles and payroll processes.
• Proficiency with accounting software and strong in Excel.
• Excellent organizational skills and attention to detail.
• Strong written and spoken communication skills required.
• Intermediate proficiency in English and French.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Handle all accounts payable and receivable, and maintain accurate financial records.
• Prepare bank deposits and track daily cash flow.
• Administer bi-weekly payroll and vacation pay for all employees.
• File GST/QST/HST remittances on a monthly basis.
• Generate and post general journal entries as required.
• Provide attentive customer care through prompt responses.
• Perform general administrative duties and assist with special projects.

Skills

Accounting principles

Payroll processes

Organizational skills

Communication skills

Proficiency in Excel

Customer service

Time management

Tools

QuickBooks Desktop

QuickBooks Online

Microsoft Office

Job description

Thanks in advance for the interest, but please do not apply to this position if you do not have either your PR or a valid work permit.

Our client, a leading importer/distributor of consumer products, is looking for a Bookkeeper / Administrative and Customer Service person to join their team! A professional who combines accounting expertise, strong organizational skills, and a dedication to exceptional customer service. In this role, you will maintain accurate financial records while building and supporting positive relationships with customers, vendors, and sales representatives. The ideal candidate thrives in a collaborative, team-oriented environment and takes pride in contributing to the company's overall success.

Responsibilities

• Handle all accounts payable and receivable, perform bank reconciliations, and maintain accurate financial records.
• Track daily cash flow and prepare bank deposits as needed.
• Issue daily invoices for all shipped orders.
• Liaise with sales representatives on accounts receivable, payment updates, and client requests.
• Review invoices, verify them against packing slips, and issue customer credits when necessary.
• Handle online cheque deposits, process credit card payments, and reconcile related transactions.
• Monitor accounts receivable, ensuring customers remain within credit limits set by management and insurance partners.
• Reach out to clients regarding overdue accounts with professionalism and tact.
• Generate and post general journal entries as required.
• Create weekly sales reports and provide management with timely financial insights.
• Administer bi-weekly payroll and vacation pay for all employees.
• File GST/QST/HST remittances on a monthly basis.
• Liaise with Federal and Provincial government agencies and payroll providers regarding payroll, taxation, and compliance matters.
• Assist with year-end financial statement preparation and coordinate with external accountants or auditors.
• Provide attentive customer care through prompt responses and effective resolution of billing inquiries.
• Coordinate outgoing pallet freight by scheduling with freight companies and communicating with customers.
• Maintain communication with freight providers to secure competitive shipping rates.
• Perform general administrative duties and assist with special projects as required.

Qualifications

• Minimum three years of proven experience as a Bookkeeper or in a similar accounting role.
• Strong understanding of accounting principles and payroll processes.
• Proficiency with accounting software (e.g., QuickBooks Desktop, QuickBooks Online, or equivalent) and Microsoft Office, strong in Excel.
• Excellent organizational skills and attention to detail.
• Strong written and spoken communication skills required.
• Intermediate proficiency in English and French.
• Ability to manage multiple priorities and meet deadlines.

What our client offers

• Comprehensive health and dental insurance
• Paid vacation and personal days
• Free on-site parking
• A supportive, team-oriented work environment where collaboration is valued
• A balanced schedule that promotes work-life harmony