Assistant, Market Regulation

Alberta Securities Commission; Calgary; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A government regulatory agency in Calgary is seeking an Assistant for Market Regulation to provide comprehensive administrative support. Ideal candidates will have at least six years of experience, proficiency in MS Office, and strong attention to detail. The role involves managing schedules, preparing reports, and maintaining files while operating in a hybrid work environment with excellent benefits.

Benefits

100% employer-paid benefits

Comprehensive health and dental

Professional development courses

Transportation allowance

Qualifications

• Minimum of six years of progressive administrative experience in a professional office environment.
• Proficient in Microsoft Office Suite.
• Strong attention to detail with ownership and responsibility.

Responsibilities

• Organize and maintain calendars for managers and team members.
• Create and manage electronic & hard-copy files.
• Prepare, draft, and edit correspondence, reports, and presentations.

Skills

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Attention to detail

Judgment

Education

Administrative certificate / diploma

Job description

Join to apply for the Assistant, Market Regulation role at Alberta Securities Commission

Overview

The Alberta Securities Commission (ASC) is the industry-funded regulator responsible for administering the province's securities laws. It is entrusted with fostering a fair and efficient capital market in Alberta and with protecting investors. As a member of the Canadian Securities Administrators (CSA), the ASC works to improve, coordinate and harmonize the regulation of Canada's capital markets.

The opportunity

Reporting to the Manager, Market Oversight and Manager, Legal, the assistant provides a full range of administrative support to the managers, and a multi-disciplinary team of professionals within Market Oversight and Legal. The ideal candidate possesses a proven ability to successfully execute on various administrative tasks that involve independent and proactive thinking, a high level of accuracy, and excellent judgement and problem-solving abilities that will be used in both novel and routine situations.

Responsibilities

• Scheduling management: Proactively organize, schedule, and maintain calendars for managers and team members. Manage deadlines for materials submission and preparing materials for internal presentations / executive meetings and preparing meeting materials in advance. Make logistical arrangements for travel, meeting organization, boardroom bookings, document materials, and catering.
• File management: Create, prepare and organize files (electronic & hard-copy) according to established procedures, which will require checks and follow-up actions. Process, code, input data, and retrieve financial documents. Monitor activity on files for upcoming deadlines, incoming financial materials, incoming reporting from regulated entities and updates. Coordinate and facilitate with ASC decision makers to ensure file deadlines / deliverables are met. Utilize the ASC’s document management system to ensure proper document creation and retention according to established procedures.
• General Administration: Prepare, draft, format, and edit correspondence, reports, agendas, presentations, and other materials with minimal supervision. Handle financial and procurement processes including processing invoices, credit card reconciliation, work orders and master service agreements, purchase orders, and compliance certificates. Filing, photocopying, printing, scanning, and other duties as required. Providing support and back-up to other administrative staff within the Market Regulation division as required.

Qualifications

• An administrative certificate / diploma and a minimum of six years of progressive administrative experience in a professional office environment. Equivalent combination of relevant education and experience may also be considered.
• Strong proficiency in Microsoft Word, Excel, PowerPoint and Outlook, including the ability to learn and understand various database programs and custom document and file management systems.
• Strong attention to detail, with a sense of ownership and responsibility.
• A proactive approach to performance, and be personable, flexible and sensitive to confidentiality.
• Excellent judgment and initiative in a fast-paced environment.

To apply

Click the Apply For This Job Online button to submit your resume, cover letter and salary expectations by Septemebr 17, 2025. This position will work out of the ASC office located in Calgary, Alberta. You will be contacted if you are selected for an interview. More information about working at the ASC including our comprehensive Total Rewards package can be found on our website at www.asc.ca.

We offer a hybrid work environment and flexibility, a competitive total rewards package consisting of 100 per cent employer-paid benefits, comprehensive health and dental, employee life insurance, short-term and long-term disability; retirement benefits; travel insurance; paid vacation time, flex and sick days; an employee family assistance program; transportation allowance, generous flexible spending account and professional development through subsidized courses, conference, workshops and in-house training. We also encourage fun and giving back to the community with initiatives offered through our ASC Social Club and annual United Way Campaign.

Equal opportunity

The ASC is an equal opportunity employer and encourages applications from all qualified individuals. We celebrate diversity and are committed to providing an inclusive work environment where every employee feels valued and respected.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Marketing and Sales

Industries

• Government Administration