Admissions Coordinator

triOS College Business Technology Healthcare; Mississauga; Hybrid; CAD 45,000 - 55,000; Full time

Job summary

A leading Canadian private career college seeks an Admissions Coordinator to provide high-level administrative support to the VP of Admissions. This role is key in managing scheduling, communications, and various organizational tasks. Ideal candidates will have administrative experience, strong proficiency in Microsoft Office, and exceptional communication skills. The position requires meticulous attention to detail and the ability to handle confidential information professionally. A hybrid schedule after initial training offers work-life flexibility.

Benefits

Flexible work schedule

Community-focused work environment

Opportunity for growth and development

Qualifications

• Minimum two years of administrative or executive assistant experience preferred.
• Experience supporting senior leadership is strongly preferred.
• Ability to handle confidential information with discretion and professionalism.

Responsibilities

• Proactively manage the Vice President of Admissions’ calendar.
• Prepare correspondence, summaries, reports, and briefing materials.
• Coordinate meeting logistics including agendas, minutes, and action items.
• Assist with data entry, report generation, and system updates.

Skills

Microsoft Office proficiency

Organizational skills

Communication skills

Attention to detail

Discretion and professionalism

Education

College diploma in Business Administration or related field

Grade 12

Tools

XCAS

Rippling

Job description

Join the Future of Education – Where Passion Meets Purpose

At triOS and Eastern College, we don’t just help students become job-ready graduates – we ignite futures. We’re seeking kindred spirits who believe that learning can change lives.

As a Canada-owned private career college, our vision is bold, our mission is clear, and our values run deep. Integrity, dedication, readiness, and respect aren’t just words – they shape every classroom experience, every team meeting, and every morning coffee.

We’re looking for people who:

• 🧭 Lead with integrity — You do what you say you’ll do.
• 🔥 Show up with heart — You bring your best to students and colleagues alike.
• 🚀 Embrace growth — You’re always learning, always evolving.

If this sounds like you, you might be exactly who we’re looking for.

We’re not just hiring – we’re building a community of educators and professionals who care deeply, dream boldly, and laugh often. If you’re searching for meaningful work that values your contribution, we invite you to apply.

We are proud to be one of Canada’s Best Managed Companies for 15 consecutive years – now recognized with Platinum designation. That’s not just a badge – it’s a reflection of our student-first mindset and unwavering support for our team.

Let’s shape the future together.

Job Title: Admissions Coordinator

Location: This role requires full-time, in-office attendance during the initial training period. 2360 Meadowpine Blvd, Mississauga, ON L5N 6S2. After training, the role follows a hybrid schedule (3 days in office / 2 days remote).

Hours: Monday to Friday 8:00 am - 5:00 pm

Start Date: January 2026

The Opportunity

Admissions Coordinator is a dual-function role in which the primary responsibility is to provide high-level administrative, scheduling, and organizational support to the Vice President of Admissions. The secondary responsibility is to provide administrative and process support to the admissions team and overall admissions operations.

What you'll be doing:

• Proactively manage the Vice President of Admissions’ calendar, ensuring optimal scheduling, prioritization, and coordination of meetings.
• Review, organize, and respond to emails on behalf of the VP as directed.
• Flag urgent issues, follow up on outstanding items, and maintain clear communication flow.
• Prepare correspondence, summaries, reports, briefing materials, and communication on behalf of the VP.
• Maintain organized electronic and hard copy filing systems.
• Coordinate meeting logistics including agendas, minutes, action items, and follow-up tracking.
• Arrange travel, assist with event planning, and support the VP’s participation in internal and external activities.
• Create, edit, and format PowerPoint presentations for leadership, admissions meetings, performance updates, and strategy sessions.
• Develop, maintain, and update Excel spreadsheets including metrics, dashboards, tracking documents, and reporting tools.
• Support the VP on strategic and operational projects by collecting data, monitoring timelines, and ensuring deliverables remain on track.
• Conduct basic research, compile relevant information, and prepare executive-level material.
• Learn and leverage systems including XCAS, Rippling, and internal databases to support admissions and executive activities.
• Assist with data entry, report generation, and system updates as needed.
• Provide administrative and clerical support to the admissions processes and team.
• Assist with applicant document collection, tracking, and follow-up.
• Support the organization and accuracy of admissions data.
• Schedule applicant interviews, admissions-related meetings, and team activities.
• Provide basic support to prospective students and internal team members as needed.
• Maintain admissions-related spreadsheets, records, and tracking tools.
• Enter and update applicant information in XCAS and other systems.
• Prepare simple admissions reports, summaries, and updates for the VP and team.

What you bring to the position:

• Minimum Grade 12 required. College diploma in Business Administration, Office Administration, or a related field preferred.
• Minimum two years of administrative or executive assistant experience preferred.
• Experience supporting senior leadership is strongly preferred.
• Strong proficiency in Microsoft Office (Excel, PowerPoint, Outlook, Word).
• Highly computer literate with the ability to quickly learn new systems (XCAS, Rippling, etc.).
• Exceptional organizational skills with meticulous attention to detail.
• Ability to handle confidential information with discretion and professionalism.
• Excellent written and verbal communication skills.
• Strong ability to prioritize competing demands in a fast-paced environment.
• Professional, adaptable, proactive, and service-oriented.

We are committed to building an intentionally inclusive environment that engages, supports, and empowers diversity and belonging in the workplace and communities we serve.

We are proud to be an equal opportunity employer and welcome applications from candidates regardless of race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, disability, or age.

Applicants with disabilities may notify us of any reasonable accommodations needed to support your participation in the recruitment process.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

To learn more about triOS College, visit our website 🌐: www.triOS.com