administrative records manager

Government of Canada - Central; Mississauga; On-site; CAD 50,000 - 70,000; Full time

Job summary

A government organization in Mississauga seeks an administrative coordinator to oversee services, manage budgets, and supervise staff. The ideal candidate has a college diploma or equivalent experience, strong communication skills, and attention to detail. This is an on-site role requiring a proactive team player who can handle a fast-paced environment with tight deadlines.

Benefits

Free parking available

Bonus

Responsibilities

• Co-ordinate administrative services
• Evaluate the operations of the department
• Manage operations of a department
• Prepare annual budgets
• Direct and advise staff
• Supervise office and volunteer staff
• Prepare reports for management committees
• Organize and maintain inventory

Skills

Interpersonal skills

Oral communication

Written communication

Time management

Judgment

Organized

Team player

Attention to detail

Education

College, CEGEP or other non-university certificate or diploma (1-2 years)

Job description

Overview

Languages: English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• or equivalent experience

Experience

Experience an asset

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• General office

Responsibilities

• Co-ordinate administrative services
• Evaluate the operations of a department providing administrative services
• Manage the operations of a department providing a single administrative service
• Manage the operations of a department providing several administrative services
• Collect and record administrative and service fees
• Assist in preparing annual budgets
• Plan, organize, direct, control and evaluate daily operations
• Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative services
• Direct and control corporate governance and regulatory compliance procedures within establish
• Hire and train or arrange for training of staff
• Interview, hire and provide training for staff
• Plan, administer and control budgets for client projects, contracts, equipment and supplies
• Prepare reports and briefs for management committees evaluating administrative services
• Assist in the planning and execution of financial statement audits
• Manage events
• Organize and maintain inventory
• Supervise office and volunteer staff

Supervision

• 5-10 people

Additional information

Security and safety

• Criminal record check

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large caseload
• Large workload

Personal suitability

• Accurate
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Values and ethics
• Time management
• Initiative
• Creativity

Benefits

Financial benefits

• Bonus

Other benefits

• Free parking available