administrative officer

Government of Canada - Central; Guelph; On-site; CAD 45,000 - 60,000; Full time

Job summary

A government entity in Canada is seeking an administrative officer to implement and evaluate administrative procedures. Responsibilities include supervising office staff, coordinating office services, and managing budgets. Candidates must have a secondary school graduation certificate and 2 to 3 years of experience in a relevant field. The role requires strong communication skills, attention to detail, and the ability to work independently under pressure. This position does not offer remote working options.

Qualifications

• 2 years to less than 3 years of experience in a relevant administrative role.
• Ability to work independently and manage multiple tasks.

Responsibilities

• Implement and review new administrative procedures.
• Establish work priorities and ensure deadlines are met.
• Administer policies related to information access and privacy legislation.
• Assist in preparing the operating budget.
• Supervise and train office support staff.

Skills

English

Efficient interpersonal skills

Excellent oral communication

Excellent written communication

Time management

Ability to multitask

Education

Secondary (high) school graduation certificate

Tools

MS Excel

MS Office

Quick Books

Database software

Google Drive

Job description

Languages

English

Education

• Secondary (high) school graduation certificate
• or equivalent experience

Experience

2 years to less than 3 years

On Site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co‑ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Train staff
• Oversee and co‑ordinate office administrative procedures
• Resolve conflict situations
• Monitor and evaluate
• Oversee payroll administration
• Plan and control budget and expenditures
• Supervise technicians, technologists, analysts, administrative staff and other engineers
• Perform administrative tasks
• Analyze data and prepare reports
• Compile data to prepare documents

Supervision

• 1 to 2 people

Experience and Specialization

Computer and Technology Knowledge

• Electronic mail
• Quick Books
• Spreadsheet
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Database software
• Google Drive

Additional Information

Work Conditions and Physical Capabilities

• Ability to work independently
• Work under pressure
• Tight deadlines
• Attention to detail

Personal Suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Adaptability
• Integrity
• Team player