Administrative Clerk - Financial Services (8 month term)

City of Kelowna; Kelowna; On-site; Full time

Job summary

A regional municipal government in Kelowna is seeking an Administrative Clerk in Financial Services for an 8-month term. The role involves providing clerical and administrative support, direct communication with the public, and financial document coordination. Candidates should have strong attention to detail, computer literacy, and excellent customer service skills. The pay starts at $30.64 per hour, progressing to $34.29, plus vacation and benefits.

Qualifications

• Minimum 6 months to 1 year experience in administrative support.
• Strong communication and customer service skills required.

Responsibilities

• Provides reception services and handles customer inquiries.
• Prepares legal documents and standard correspondence.
• Manages administrative tasks including invoicing and filing.

Skills

Typing – 45 wpm

Attention to Detail

Computer Literacy

Teamwork

Education

High school graduation or equivalent

Job description

Administrative Clerk - Financial Services (8 month term)

Position Title Administrative Clerk - Financial Services (8 month term)

No. of Staff Required

No. of Staff Required 1

Position Type

Position Type Term

If Term position, enter length of Term in months

If Term position, enter length of Term in months n/a

Position Groups

Position Groups CUPE Civic

Division

Division Corporate Services (DV124)

Department

Department Finance Director (DP270)

Department Name

Branch

Branch Finance Director (BR270-1)

Organizational Information

Purpose of your Position - Non Union

Classification Summary - Union

Do you have a passion for working in Public Service? Join our Financial Services team and make a difference! Our Administrative Clerk provides clerical and administrative support, including direct communication with the public and various clients. Other duties include financial document coordination, document tracking, data entry, and other related responsibilities. If you have a keen eye for detail, computer proficiency, strong teamwork and excellent communication and customer service skills, this is the job for you!

Duties - Union

• Provides reception services to department; receives, records, responds to and/or provides enquiries and complaints; investigates and resolves customer queries.
• Prepares and issues legal documents, standard correspondence, Council reports and advertisements.
• Receives and responds to service requests from staff and the public.
• Creates, inputs, updates and maintains various electronic records including timecard data and website updates; generates computer reports.
• Provides administrative support, including booking appointments and ordering of supplies.
• Completes financial transactions, including invoicing, accounts payable, receivable and credit card items.
• Researches and compiles statistics; develops, organizes and maintains departmental filing and bring‑forward systems.

Results and Activities - Non union

• High school graduation or equivalent
• Six months to one year experience

Knowledge - Non Union

Skills & Abilities - Non Union

• Typing – 45 wpm
• Attention to Detail
• Computer Literacy
• Teamwork

Physical Demands

Special Instructions to Applicant

Additional Hiring Information

Internal candidates please note that in order to be considered based on your seniority, applications must be received by 4:00pm on January 13, 2026.

Please attach copies of your education/membership(s) as “other documents”.

Please ensure that you have a resume to attach, as this is a required document when applying to this posting.

Testing may be required. If no fully qualified candidates apply, those not fully qualified may be considered for a training opportunity. Training rates will apply.

Positions that become vacant within the same classification may be filled as a result of this posting if the vacancy occurs within 30 days of closing.

The City of Kelowna is committed to being an organization that values and reflects its community’s diverse population, and to fostering an equitable, inclusive and progressive work environment where everyone can be an authentic self and feels a sense of belonging.

Pay Rate

Pay Rate Starts at $30.64 per hour with a 2-step progression to $34.29 per hour plus 14% in lieu of vacation, statutory holidays and benefits

Posting Date

Posting Date 01/07/2026

Closing Date

Closing Date 01/27/2026

Days of Work

Days of Work Monday to Friday

Standard Hours per Day 7

Hours of Work

8 am to 4 pm

Work Location

Work Location CITY HALL

Specify Work Location

Documents Needed to Apply

Required Documents

• Resume

Optional Documents

• Cover Letter
• Other Document 1
• Other Document 2
• Other Document 3
• Other Document 4

Supplemental Questions

Required fields are indicated with an asterisk (*).

• What is the highest level of education that you have completed related to this position?
  • High school graduation
  • Some related post‑secondary courses
  • Post‑secondary certificate (1 year full time studies)
  • Diploma (2 years full time studies)
  • Bachelor's degree
  • Master's degree or other higher level post‑graduate program
  • Other
• How many years of experience do you have related to this position?
  • None
  • Less than 1 year
  • 1 to 3 years
  • 3 to 5 years
  • 5 to 8 years
  • More than 8 years
• How many years of experience do you have providing administrative/clerical support?
  • 0 to 6 months
  • 6 months to 1 year
  • 1 to 2 years
  • 2 to 4 years
  • Over 4 years
• What level of proficiency do you have using Excel?
  • No experience
  • Beginner
  • Intermediate
  • Advanced
  • Expert
• What level of proficiency do you have using the Microsoft Office Suite, including Word, Outlook, Excel and Power Point?
  • No experience
  • Basic
  • Intermediate
  • Advanced
  • Expert