Administrative Assistant, Veterinary Receptionist

TELUS Agriculture & Consumer Goods; Brooks; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading agricultural technology firm is seeking an organized Administrative Assistant, Veterinary Receptionist to handle office operations in Brooks, Alberta. Responsibilities include scheduling appointments, managing client interactions, and supporting daily administrative tasks. The ideal candidate should have strong customer service skills and relevant administrative experience. This role offers a dynamic work environment that values diversity and communication.

Benefits

Diverse workplace culture

Professional development opportunities

Inclusive hiring practices

Qualifications

• Prior experience supporting a team is preferable.
• Adaptability to shifting priorities is essential.
• Strong attention to detail is a must.

Responsibilities

• Schedule appointments and meetings using Google Calendar.
• Greet visitors and assist clients in booking appointments.
• Manage office supplies and perform general maintenance tasks.

Skills

Strong communication skills

Multitasking

Customer service skills

Organizational skills

Education

Relevant office administrative experience

Veterinary Medical Receptionist Certificate

Tools

Microsoft Excel

Adobe

Word

Accounting software

Job description

Our Team And What We Will Accomplish Together

TELUS Agriculture & Consumer Goods (TAC) is a great place to work. You can see it in our team members. The diversity of the team and their unique contributions set us apart from the competition. Our success is based as much on our future friendly team as the innovative technology solutions we offer.

Our team members include people like you – enthusiastic, innovative, passionate and energetic. We believe that you\'ll find our high-performance culture personally fulfilling, professionally challenging and financially rewarding.

TELUS Agriculture & Consumer Goods is leveraging our world-leading technology and innovation to create better producer-to-consumer outcomes. To do this, we are creating a unified, trusted and sustainable value chain that enables the most efficient production and logistics outcomes, while lowering the impact on the environment. We deliver actionable digital solutions and data insights that connect global supply chains, improving the safety, quality and sustainability of food and consumer goods, all in a way that\'s traceable and clear to the end consumer.

We offer an unmatched suite of innovative solutions and purpose-built applications for every participant in the supply chain, from seed manufacturers and farmers through to grocery stores and consumer goods companies. Our solutions consist of the latest technologies that enable our customers to optimize their businesses and move goods through supply chains with more accuracy, efficiency and profit to get the right products to shelf, at the right time and at the right price, creating more sustainable production and consumption outcomes.

We are looking for a dynamic and organized Administrative Assistant, Veterinary Receptionist to join our team. The ideal candidate will be responsible for a variety of administrative tasks, ensuring the smooth operation of our office in Brooks, Alberta. This role requires someone who is adept at multitasking, has excellent communication skills, and can provide exceptional customer service.

What You’ll Do

• Handle a busy Google Calendar, scheduling appointments and meetings.
• Greet visitors, answer phones, take client orders, assist walk-in clients, and book veterinarian appointments.
• Operate the switchboard, direct calls, and manage conference room bookings and supplies.
• Book travel, hotel, and car rentals for staff.
• Monitor and order office supplies, perform daily mail runs, and handle general maintenance and cleaning tasks.
• Pick and check client orders, receive products, schedule couriers, and assist in loading client orders.
• Facilitate communication between clinics, forward phones, record messages, and book emergency slaughters.
• Clean and wrap surgical packs, assist with filing and mailing duties, and support other daily administrative tasks.
• Coordinate and manage monthly recognition programs for staff.
• Manage client invoicing and accounts, ensuring accuracy and timeliness.
• Oversee inventory management, including packaging orders and shipping samples.
• Perform various other tasks to ensure the smooth operation of the office.

What You Bring

• Previous experience working in an administrative function within an office environment.
• Prior experience supporting a team and strong customer service skills.
• Ability to shift priorities and restructure the day based on changing business demands.
• Proven ability to analyze issues, exercise good judgment, and proactively respond to requests.
• Strong work ethic, attention to detail, and organizational skills.
• Strong oral and written communication skills.
• Professional, responsive, and positive work attitude is essential.
• Ability to work efficiently, independently, or as part of a team.
• Proficient in Microsoft Excel, Adobe, Word, and other relevant technology (accounting software experience is an asset).
• Demonstrated leadership experience and ability to multi-task effectively.

Great-to-haves

• Proficiency in advanced computer skills and software.
• Experience in coordinating events or meetings.
• Familiarity with veterinary practices and procedures.
• Veterinary Medical Receptionist Certificate

Join us

Collectively, our talented team and integrated solutions uniquely position us to transform collaboration within the industry at a global level, empowering and connecting producers to consumers for a more efficient, sustainable future.

Everyone belongs at TELUS Agriculture and Consumer Goods (TAC). It doesn\'t matter who you are, what you do or how you do it, at TAC, your unique contribution and talents will be valued and respected. Because the more diverse perspectives we have the more likely we are to crack the code on what our customers want and our communities need.

Do you share our passion for enabling remarkable human outcomes?

Together, let\'s make the future friendly.

Accessibility

TAC is proud to foster an inclusive culture that embraces diversity. We are committed to fair employment practices and all qualified applicants will receive consideration for employment.

We offer accommodation for applicants with disabilities, as required, during the recruitment process.