Administrative Assistant - Vancouver

AMS Association Management Services NW; Vancouver; On-site; CAD 30,000 - 60,000; Full time

Job summary

A well-established management firm in Vancouver is looking for an Association Administrator. This role involves project coordination, managing communication between stakeholders, and maintaining accurate records. The ideal candidate has administrative experience, strong communication skills, and is proficient in Microsoft Office. Benefits include competitive pay, medical coverage, and career development opportunities.

Benefits

Medical/Dental/Vision insurance

Paid Time Off

401(k) with company match

Career development training

Paid volunteer time

Qualifications

• 1+ year of administrative or project coordination experience.
• Ability to manage multiple priorities effectively.
• Comfortable in a fast-paced, people-facing environment.

Responsibilities

• Keep projects organized and communication flowing between vendors, owners, and board members.
• Manage outgoing correspondence, newsletters, reports, and email blasts.
• Assist in collecting bids, creating work orders, and managing service providers.

Skills

Administrative skills

Project coordination

Communication skills

Attention to detail

Tech-savvy with Word, Excel, Outlook

Job description

Job Title: Association Administrator
Location: Vancouver, WA
Pay: $21–$23 per hour (DOE)
Schedule: Monday–Friday, 8:00 AM–5:00 PM

Why Join AMS?

Growth Starts Here

We’re one of the fastest-growing HOA management companies in the Pacific Northwest. If you're looking to grow into roles like Association Business Manager, we’ll help you get there.

Training & Support from Day One

Whether you're a seasoned admin or just getting started in property management, we provide the tools, training, and team support to help you succeed.

People-First Culture

We’re all about collaboration, positivity, and shared success. Your ideas matter here.

Give Back While You Work

After 90 days, you’ll get paid volunteer time through our company’s TMG Cares program.

What You’ll Be Doing

Administrative Ops

• Keep projects organized and communication flowing between vendors, owners, and board members
• Manage outgoing correspondence, newsletters, reports, and email blasts
• Proof, edit, and process association documents and maintain accurate records

Project & Vendor Coordination

• Assist in collecting bids, creating work orders, and managing service providers
• Coordinate meeting logistics and attend virtual or in-person board meetings when needed
• Track and follow up on maintenance and compliance items

Communication & Data Management

• Manage community websites and keep content up to date
• Organize digital files, maintain databases, and log billable time
• Respond to inquiries professionally and in a timely manner

What You Bring

• 1+ year of administrative or project coordination experience (HOA experience is a plus but not required)
• Strong attention to detail and the ability to manage multiple priorities at once
• Tech-savvy with solid skills in Word, Excel, and Outlook
• Comfortable in a fast-paced, people-facing environment
• Great communicator — written, verbal, and everything in between

What We Offer

• Competitive Pay: $21–$25/hr depending on experience
• Medical/Dental/Vision: 70–75% employer-paid
• Paid Time Off: 10 vacation days, 10 holidays, plus sick leave
• 401(k) with Company Match: Eligible after 6 months
• Career Development: Access to training, internal promotions, and $500/year in education reimbursement
• Additional Benefits: Life insurance, AFLAC, short-term disability, flexible spending accounts, and more

Ready to Apply?

If you're looking for a stable role with growth potential and a team that supports you, we’d love to hear from you. Apply today and build a career that moves with you.