Administrative Assistant to Director - Continuing Care

Nova Scotia Health and IWK Health; Halifax; On-site; CAD 30,000 - 60,000; Full time

Job summary

A major health services provider in Halifax is seeking an experienced Administrative Assistant to support the Director's office. The role involves coordinating administrative activities in a dynamic healthcare setting, requiring excellent communication and organizational skills. Candidates should have a post-secondary diploma and at least five years of executive-level support experience. Competitive compensation of $24.25 - $30.32 hourly is offered, along with benefits.

Benefits

Health insurance

Dental benefits

Defined benefit pension plan

Qualifications

• 5 years of experience in administrative support at the executive level.
• Competencies in other languages are an asset, French preferred.
• Advanced skills in modern office practices and technology.

Responsibilities

• Provide comprehensive administrative support to the Director.
• Coordinate day-to-day operations of the Director’s office.
• Establish administrative procedures and guidelines.

Skills

Excellent communication skills

Interpersonal skills

Organizational skills

Problem-solving skills

Education

Post secondary diploma in office administration

Undergraduate degree

IAPP certification

Tools

Meeting planning technologies

Office technology and software

Job description

Overview

Click here to apply as an internal applicant.

Req ID : 210105
Location : Central Zone, Joseph Howe Centre
Department : CC Dir Continuing Care CZ
Type of Employment : Permanent Hourly FT ( 100% ) x 1
Posting Closing Date : 8-Oct-25

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing, and learning through working together, which is reflected in the hospitals, health centres, and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators, and creative thinkers today.

Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there\'s a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with a Nova Scotia Health role means you\'ll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out www.novascotia.com to see why more people from across the globe are moving here.

About the Opportunity

The Administrative Assistant is responsible for providing comprehensive administrative support to the Director by effectively coordinating the day-to-day operation of the Director’s office. The position coordinates all administrative activities, establishes administrative procedures and guidelines and acts as a liaison with the administrative assistants within the portfolio and across the health authority. This position provides additional support to individuals, committees or working groups as assigned, as well as supports other members of the Continuing Care Leadership Group as required. This position works closely with the Administrative Assistant to the Senior Director, Continuing Care.

About You

We would love to hear from you if you have the following :

• Post secondary diploma in a recognized office administration, business administration or secretarial program
• Undergraduate degree is an asset
• International Association of Administrative Professionals (IAPP) certification is an asset
• Minimum of five (5) years progressively responsible experience providing administrative support at the executive level, preferably in a healthcare environment
• Excellent communication, interpersonal, prioritizing and organizational skills
• Demonstrated competencies requiring advanced skills and abilities in all facets of modern office practices and technology and with information and meeting technologies
• Experience using technology in meeting planning to create efficiencies and streamline tracking and retrieval of information
• Competencies in other languages an asset, French preferred

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours

Permanent Full-Time / 70 hours bi-weekly

Compensation and Benefits

$24.25 - $30.32 Hourly

Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.

Once You\'ve Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black / African Nova Scotian, Persons of Colour, Foreign Nationals / Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.