Administrative Assistant Regular Full Time AgeCare McKenzie Towne

AgeCare; Calgary; On-site; CAD 40,000 - 60,000; Full time

Job summary

A leading healthcare organization is seeking an Administrative Assistant responsible for daily office functions, ensuring a professional company image. The role includes scheduling, correspondence, and administrative support for management while maintaining confidentiality and delivering exceptional service. Ideal candidates possess strong organizational skills and a background in business administration.

Qualifications

• 3-5 years comprehensive general office experience.
• Ability to demonstrate a high level of productivity and flexibility.
• Vulnerable Sector Check (or willingness to obtain).

Responsibilities

• Handle day-to-day administrative functions.
• Schedule and coordinate appointments and meetings.
• Prepare presentation materials and manage expense accounts.

Skills

Communication Skills

Organization

Customer Focus

Flexibility

Multitasking

Education

Business Administration degree or diploma

Completion of Business/Admin courses

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

The Administrative Assistant is responsible for handling the day to day administrative functions, while providing a positive, professional company image with all internal and external contacts, maintaining confidentiality, discretion, tact, diplomacy and flexibility in their daily work routine.

Key Responsibilities

- To demonstrate initiative, within pre-determined guidelines, in handling day-to-day administrative functions;
- To respond to and screen calls/emails /visitors promptly and handle appropriately;
- To schedule /coordinate all appointments and meetings;
- To coordinate travel arrangements for Management; including flights, hotel & car reservations & prepare an itinerary for executives;
- To prepare presentation materials, or statistical reports and distribute as required;
- To maintain and process expense accounts for the executives;
- To develop & maintain a well organized filing system that permits easy reference and rapid retrieval of information ;
- To attend meetings and take minutes as appropriate, including room set up and clean up at the end of the meeting;
- To conduct research and compile data as required;
- To prepare and/or edit internal and external letters, memos and emails;
- To continually expand and update professional knowledge;
- To work collaboratively as part of the Administrative Professionals team, taking an active & participatory role in the Administrative forum;
- Work in a position of trust with vulnerable adults (residents);
- Uphold and promote the organization's values and philosophy relating particularly to ethics, morality, and integrity as set out in the Code of Conduct;
- Complete other duties as assigned.

Qualifications

- Business Administration degree or diploma
- Completion of Business/ Admin courses and 3-5 years comprehensive general office experience
- Must be proactive, self-disciplined and able to demonstrate a high level of productivity
- Highly organized and detail oriented; able to multitask, work under pressure and meet deadlines
- Demonstrated excellence in communication skills, written & verbal
- Demonstrated ability to effectively prioritize work and workflow
- Must present a professional and polished image at all times; exhibiting a friendly and personable approach
- Extremely customer focused, always delivering exceptional service
- High degree of interpersonal skills, with ability to deal successfully with both internal and external clients
- Ability to deal with matters of a confidential and sensitive nature, exercising good judgment at all times
- Must exhibit flexibility and adaptability to change
- Exceptional Microsoft computer skills (Word, Excel, PowerPoint, Outlook)
- Flexibility in working hours to meet Management and clients needs
- Must provide a complete and current (within six months) Vulnerable Sector Check (including a Criminal Background Check) or be willing to obtain one

If you’re motivated by the privilege of serving our seniors with dignity, respect and compassion, come join us!