Administrative Assistant (Program Clerk - General)

Canadian Blood Services; Regina; Hybrid; CAD 30,000 - 60,000; Part time

Job summary

A leading healthcare provider in Regina is seeking a part-time Administrative Assistant (Program Clerk). This role involves providing administrative support to the Supply Chain Team, focusing on data management and clerical tasks. Candidates must have a secondary school completion and at least two years of administrative experience. The position offers a hybrid work model and requires strong communication, organizational skills, and attention to detail. Join us and contribute to meaningful life-saving work.

Benefits

Pension Plan

Employee discounts

Wellness program

Prorated vacation

Percentage in lieu for holidays

Qualifications

• Minimum of two years of recent related office or administrative experience.
• Proficiency in using personal computers within a Windows operating system.
• Strong communication skills, both verbal and written, in English.

Responsibilities

• Provide administrative support to all program activities within the Supply Chain Team.
• Support in accordance with all regulations and standards.
• Perform clerical tasks for other departments as assigned.

Skills

Data entry and database maintenance

Maintaining accurate records

Effective communication skills

Strong organizational skills

Customer service skills

Attention to detail

Education

Completion of a secondary school program

Tools

M365 applications (Word, Excel, SharePoint, Outlook)

Job description

Administrative Assistant (Program Clerk - General)

Location: Regina, SK, CA, S4N 6H9

Position will be 50% hybrid. Training will be 100% on site, once training is complete, staff must have a 2 day on site presence.

Employment status: Regular part-time

Position's anticipated start date: 2026-01-05

Possible schedule/FTE: 0.5

Classification: SEIU 299 - REG

Salary / Rate of pay: $22.807

Requirements: Your up-to-date resume. We recommend you save a copy of the job posting for reference throughout the recruitment process.

Do you currently work for Canadian Blood Services? All employees must apply via the internal career page.

Together, we can make all the difference in the lives of others.

Be part of a dynamic, collaborative and caring organization committed to saving and improving lives. Thousands of patients depend on us every day for reliable access to safe blood, plasma, stem cells and organs and tissues.

If you are looking for a rewarding experience with a values and mission-driven team, join Canada’s Lifeline and make a meaningful difference.

We acknowledge that the work of Canadian Blood Services spans many Territories and Treaty areas across the country, and we are grateful for the Traditional Knowledge Keepers and Elders who have guided us in this important work. We recognize the land and waters that have inspired our work and offer gratitude to those Indigenous peoples on whose territory we work, live and play.

About the role

Canadian Blood Services is looking for a Regular Part Time Program Clerk to join our dynamic Collections Operations West team in Regina.

The Collections Operations West team is responsible for supporting Canadian Blood Services by providing administrative support to all program activities within the Supply Chain Team. The Program Clerk will provide support in accordance with all regulations, standards and good manufacturing practice.

In this role, you will be responsible for administrative support to all program activities within the Supply Chain Team. You will support in accordance with all regulations, standards and good manufacturing practices.

Formula for success

• Data entry and database maintenance.
• Maintaining accurate records.
• Filing.
• Creating site maps in Visio.
• Processing records for off site storage.
• Clerical tasks for other departments as assigned.
• Performs other related duties as required.

Desired skills and education

• Completion of a secondary school program.
• Minimum of two years of recent related office or administrative experience.
• Proficiency in the use of personal computers within a Windows operating system. Intermediate skill level required, using M365 applications such as Microsoft Word, Excel, SharePoint and Outlook software.
• Effective communication and interpersonal skills, being able to exercise sound judgment, tact and discretion when dealing with others.
• Strong communication skills, both verbal and written, in English are required.
• Ability to develop and maintain professional working relationships within a team environment as well as with departmental staff, management, volunteers and customers.
• Excellent customer service skills are critical, including effective listening skills and the ability to respond effectively.
• Strong organizational and time management skills, being able to manage multiple tasks and competing priorities within short timelines.
• Exceptionally strong attention to detail in all aspects of work.

What we offer you

• Percentage in lieu for holiday's.
• Prorated vacation.
• Pension Plan.
• Employee discounts, wellness program, and much more.

What you can expect

• This role will work in a hybrid environment with requirements to be onsite at Canadian Blood Services location at least 50% of the time/days of the week if tasks permit.
• Shifts for this role are 0900-1500 on Monday and Friday 0900-1330 on Thursday,0900-1330 on Tuesday or Wednesday – There is flexibility within the Tuesday or Wednesday.
• Physical requirements for the role include the ability to lift weights up to 10 kgs (22 lbs).

Diversity and inclusion play a vital role in ensuring health equity for patients across Canada. We are committed to reflecting Canada’s population in our organization and fostering an environment where all employees can be their authentic selves, with equal opportunities to succeed and contribute.

If this role resonates with you, we encourage you to apply by providing your up-to-date resume. This could be your first step towards a meaningful and inspiring career. Come to work each day knowing that you save lives.

We thank all applicants for their interest. However, only those considered for an interview or those invited to participate in an assessment will be contacted. Emails are sent directly from our system, to ensure you receive them please add [e-mail] and [e-mail] to your safe senders list.

Applicants who require accommodation should discuss their needs with us.