Administrative Assistant, Palmetto Gardens Senior Club

Nashville Public Radio; Canada; On-site; CAD 40,000 - 50,000; Full time

Job summary

A community service organization is seeking an Administrative Assistant to perform clerical tasks, support programming, and assist with volunteer management. The ideal candidate must be English and Spanish speaking with experience in community environments. Commitment to supporting underrepresented communities is essential. This role offers the opportunity to make a positive impact on the lives of older adults.

Qualifications

• Ability to read, write, and speak English.
• Some knowledge of the physical, mental and emotional needs of older persons.
• Two years of experience in a community, group work or teacher environment.

Responsibilities

• Assist in all administrative/clerical tasks at the center.
• Answer telephones and assist with calls.
• Coordinate activities of volunteers and interns.

Skills

Spanish speaking skills

Computer skills

Ability to work independently

Education

High School graduate or equivalent

Specialized training in recreational activities

Job description

Essential Duties And Responsibilities

Under the general supervision of the Director, assist in all administrative/clerical tasks at the center. Interact/greets center members and guests, supports all programming at the center and assist with home delivery meal services.

• Answer telephones and assist with calls
• Recruit, supervise and coordinate activities of volunteer worker
• Recruit, supervise, and coordinate activities of volunteer workers, interns, Easter Seals workers and vocational rehab workers, who perform essential daily functions at the center.
• Perform general duties to include, but not limited to photocopying, faxing, mailing and filing
• Performs collecting, recording and daily records of contributions, fund raising activities and petty cash.
• Supports Director weekly in counting DFTA Breakfast, Lunch, Fundraising money and deposits
• Help to coordinate special programs and events
• Assist with fliers, newsletter, bulletin boards, etc.
• Conduct client registration and create new membership ID cards
• Assist with fundraising activities, including receipts and spreadsheet
• Assist with documentation and input into the program database
• Collect and record daily records for attendance and congregate meals and maintain database
• Maintain monthly recreational log
• Assist with and maintain all required documentation of the fundraising receipts and expenses
• Assist with Information & Referral
• Oversees recreational trips
• Other duties as required by the Director and organization.

Competencies

• Spanish speaking skills required
• Some knowledge of and a genuine concern for the physical, mental and emotional needs of older persons
• Computer skills required, with ability to learn data base maintenance
• Ability to read, write, and speak English
• Ability to work independently
• Commitment to organizations mission, vision and values
• Ability to understand the concepts of institutional and structural racism and bias and their impact on underserved and underrepresented communities
• Have a commitment to supporting communities who have experienced systemic oppression and bias (e.g. people of color, LGBTQ+ people, immigrants, justice involved persons, etc.)

Education Experience

High School graduate or equivalent, and specialized training or skills in recreational activities or two years experience in a community, group work or teacher environment

Qualifications

It is the policy of RiseBoro to provide equal employment opportunity to all employees and applicants for employment. No individual will be discriminated against on the basis of race, color, age, creed, religion, national origin, citizenship status, political or union affiliation, marital or partnership status, sex, sexual orientation or affectional preference, gender identity, familial status, genetic information or predisposition or characteristic, disability, status as a victim of domestic violence, status as a veteran or member of the U.S. military and related obligations, or any other characteristic protected by law. This policy applies to all terms and conditions of employment, including but not limited to, recruitment, hiring, job placement, compensation, benefits, training and apprenticeship, employee development, promotion, demotion, discipline, transfer, lay-off and recall, and termination. RiseBoro makes reasonable accommodations based on religion and/or disability as required by law, and requests for accommodation are to be directed to the Human Resources Department.

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