Administrative Assistant | Office of the CEO

Intello Technologies Inc.; Vancouver; Hybrid; CAD 55,000 - 70,000; Full time

Job summary

A technology services provider is seeking an experienced Administrative Assistant to support senior leadership teams. This role involves managing calendars, coordinating meetings, and providing reception support in a hybrid work environment located in Vancouver. Candidates should have strong organizational skills and experience working with executives, along with excellent communication abilities.

Qualifications

• 5+ years of equivalent experience partnering with senior-level executives.
• Ability to anticipate needs, work independently with minimal supervision.
• Strong communicator who can handle inquiries with tact and diplomacy.

Responsibilities

• Manage and prioritize calendar scheduling and travel.
• Coordinate and conduct departmental meetings or team events.
• Provide reception support and handle general inquiries.

Skills

Strong initiative

Positive attitude

Interpersonal skills

Excellent calendar management

Advanced knowledge of Microsoft Office Suite

Tools

Microsoft Office Suite

Google Suite

Adobe PDF

SAP

Workday

Job description

Description

Be a part of a high-performance team that enables the success of our executive leadership team!

The Office of the CEO team is a fast-paced and dynamic team, working together closely to support the needs of the CEO and senior leadership team at TELUS. This team has a passion for supporting each other, learning new things and being flexible and adaptable to meet the moment! We are looking for a strong, driven Administrative Assistant with a broad track record for partnering with all levels of the organization to help senior leaders drive exceptional results, develop highly talented and engaged teams, and collaborate effectively.

As a proven achiever, polished professional and brand ambassador, you will provide a warm and friendly interaction with all internal and external stakeholders, ensuring accurate, efficient and timely follow-up to support their needs. This is a hybrid opportunity where you will have the opportunity to support various functions including Executive Assistant support, Flight Operations and Reception support. This role is based at our TELUS Garden location in Vancouver.

What You'll Do In This Role

As an Administrative Assistant in this team, you will take on many exciting roles each day:

• Collaborative Communicator: convey professionalism with all levels of management, senior executive management, internal and external stakeholders (orally, written and presentations)
• Strong Organizer: manage and prioritize calendar scheduling, including travel requirements, to ensure time is focused where it will have the most impact
• Proactive Self-starter: carry out special projects, as assigned and independently research, prioritize and follow up on status
• Meeting & Event Organizer: coordinate and conduct departmental meetings or team events
• Travel support: Assist in managing pre- and post-flight administrative requirements, invoicing, payments, and other duties as required
• Reception support: handle general inquiries and concerns with tact and diplomacy
  
  
  

Qualifications

What you bring

• Strong initiative, positive attitude, ability to use discretion and to work well with others
• Professional corporate image combined with strong interpersonal skills, and an ability to communicate in a professional manner with customers, team members at all levels in the organization, and partners (verbal and written)
• Ability to anticipate needs, work independently, and be decisive when necessary with minimal supervision
• Willingness to work in a role that requires high degree of flexibility in terms of rapidly changing priorities and reasonably broad scope of deliverables (i.e. pure administration to project management-type work)
• Excellent calendar management, planning/organizing, business writing and presentation skills
• Advanced knowledge of Microsoft Office Suite, Google Suite, and knowledge of Adobe PDF, SAP, Concur, Success Factors and/or Workday
• 5+ years of equivalent experience partnering with senior-level executives
• Incredible grit, drive for success, commitment to delivering on promised outcomes, and sense of humour
• You must be a good human, and committed to customer, community, team and serving with purpose
  
  
  

Great-to-haves

• Background in Sales and/or Technology industry
• Knowledge of project management discipline
• Financial acumen
• Ability to travel
• French or second language is an asset