administrative assistant - office

Government of Canada - Central; Montreal; Hybrid; CAD 45,000 - 60,000; Full time

Job summary

A Government Agency in Montreal seeks a skilled Administrative Coordinator to manage daily operations and coordinate team communications. The ideal candidate will be bilingual and possess excellent communication skills with 2-3 years of experience in administrative roles. Key responsibilities include office management, payroll, and data entry. This hybrid position offers opportunities to work in-person and remotely, alongside a range of health benefits and a wellness program.

Benefits

Health care plan

Vision care benefits

Free parking available

Variable or compressed work week

Wellness program

Paid time off (volunteering or personal days)

Qualifications

• 2 years to less than 3 years of relevant experience.
• Ability to work independently and with minimal supervision.
• Familiarity with office management and bookkeeping.

Responsibilities

• Coordinate the flow of information within the team.
• Direct and control daily operations.
• Plan and organize daily operations.
• Provide customer service and maintain digital database.
• Oversee payroll administration and perform basic bookkeeping tasks.

Skills

Bilingual

Excellent oral communication

Excellent written communication

Client focus

Ability to multitask

Attention to detail

Time management

Flexibility

Organized

Adaptability

Education

College/CEGEP or equivalent experience

Tools

Google Drive

Job description

Overview Languages

Bilingual

Education

• College/CEGEP
• or equivalent experience
• Communication, general
• Public administration
• Office management and supervision
• Project management
• Accounting
• Administrative assistant and secretarial science, general
• Business/office automation/technology/data entry

Experience

2 years to less than 3 years

Hybrid

Work must be completed both in person and remotely.

Responsibilities Tasks

• Coordinate the flow of information within the team
• Direct and control daily operations
• Evaluate daily operations
• Open and distribute mail and other materials
• Plan and organize daily operations
• Establish and implement policies and procedures
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Oversee the preparation of reports
• Order office supplies and maintain inventory
• Oversee payroll administration
• Set up and maintain manual and computerized information filing systems
• Perform data entry
• Provide customer service
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support
• Send invoices
• Office management

Experience and specialization Computer and technology knowledge

• Google Drive

Area of specialization

• Reports and records
• Financial statements
• Invoices
• Business process management
• Accounting
• Payroll services

Additional information Work conditions and physical capabilities

• Ability to work independently
• Attention to detail
• Repetitive tasks
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Quick learner

Benefits Health benefits

• Health care plan
• Vision care benefits

Other benefits

• Free parking available
• Other benefits
• Paid time off (volunteering or personal days)
• Parking available
• Variable or compressed work week
• Wellness program