Administrative Assistant

JobsMedia.io; Fort St. John; On-site; CAD 40,000 - 50,000; Full time

Job summary

A recruitment platform is looking for an Administrative Assistant in Fort St. John, Canada. The candidate should have a diploma and 3+ years of experience in a similar role. Responsibilities include coordinating seminars, managing schedules, and maintaining office supplies. Proficiency in MS Office and excellent communication skills are required. This permanent position involves working 30 to 35 hours per week in a dynamic environment where multitasking and attention to detail are essential.

Qualifications

• 3 years to less than 5 years of experience.
• Ability to work independently and under pressure.
• Strong ability to organize and manage time effectively.

Responsibilities

• Arrange and co-ordinate seminars, conferences, etc.
• Record and prepare minutes of meetings and conferences.
• Order office supplies and maintain inventory.

Skills

Excellent oral communication

Excellent written communication

Ability to multitask

Time management

Attention to detail

Education

Diploma from a program of 1 year to 2 years

Tools

Google Docs

Sage Accounting Software

MS Excel

MS Word

MS Office

Simply Accounting

Job description

Education & Experience

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• 3 years to less than 5 years of experience

Tasks

• Arrange and co‑ordinate seminars, conferences, etc.
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents

Computer and Technology Knowledge

• Google Docs
• Sage Accounting Software
• MS Excel
• MS Word
• MS Office
• Simply Accounting
• Electronic mail

Technical Terminology

• Business

Area of Specialization

• Correspondence
• Reports and records
• Invoices
• Charts, tables, graphs and diagrams

Work Conditions and Physical Capabilities

• Ability to work independently
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks

Personal Suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organised
• Team player
• Accurate
• Client focus
• Reliability
• Time management

Employment Terms Options

• Early morning

Employment Terms

• Day
• Weekend
• Work Term: Permanent
• Work Language: English
• Hours: 30 to 35 hours per week