Administrative Assistant – Faculty of ACP

Kwantlen Polytechnic University; Surrey; On-site; CAD 30,000 - 60,000; Full time

Job summary

A recognized educational institution in Metro Vancouver is seeking an experienced Administrative Assistant for its Faculty of Academic and Career Preparation. This role involves providing administrative support to the Dean and Associate Dean, requiring strong organizational skills and the ability to manage sensitive information. The ideal candidate should have a minimum of 4 years of administrative experience and proficiency in Microsoft Office tools.

Qualifications

• Completion of at least two years of post-secondary education.
• At least 4 years’ previous clerical/administrative experience.

Responsibilities

• Provide administrative support to the Faculty of Academic and Career Preparation Dean and Associate Dean.
• Analyze, interpret, and communicate on complex and confidential issues.
• Perform various administrative support services.

Skills

Typing speed

Banner or similar student information system

Knowledge of KPU programs and policies

Interpersonal and intercultural interaction

Initiative in written communication

Proficiency in Microsoft Office

Organizational and time-management skills

Education

Completion of at least two years of post-secondary education

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

Overview

We are currently seeking an Administrative Assistant to join our Faculty of Academic and Career Preparation team.

The Administrative Assistant provides administrative support to the Faculty of Academic and Career Preparation (ACP) Dean and Associate Dean (AD). The Administrative Assistant works independently and exercises initiative, judgment, and strong organizational skills to complete their work. The incumbent analyzes interprets and communicates effectively on issues of a complex, confidential, and strategic nature, including the application and variance of university policy and collective agreements. This position performs a variety of administrative support services that contribute to the efficient and professional operations of the Faculty of ACP.

Education and Experience

• Completion of at least two years of post-secondary education (bachelor’s degree preferred) or a combination of equivalent education, training and experience.
• At least 4 years’ previous clerical/administrative experience; previous experience in post-secondary preferred.

Knowledge, Skills & Abilities

• Demonstrated ability to type 50 wpm with a high degree of accuracy.
• Demonstrated proficiency with Banner or a similar student information system.
• Demonstrated working knowledge of KPU programs, policies, and business processes.
• Ability to effectively handle interpersonal and intercultural interactions at all levels and handle highly-sensitive interpersonal situations, as well as identify any type of information that must be kept confidential and maintain that confidentiality.
• Ability to independently identify appropriate applications of a wide variety of complex written policies and procedures in circumstances not clearly described in available guidelines.
• Ability to independently initiate, compose and draft clear and concise final form memoranda and correspondence requiring selection of materials from a variety of sources.
• Excellent working knowledge of computers, fax machines, copiers, printers, and related PC software, such as internet browsers, email, and electronic scheduling tools.
• Demonstrated experience using Microsoft Office including Excel, Outlook, PowerPoint and Word.
• Demonstrated experience and ability in accurately reporting meeting minutes.
• Excellent organizational and time-management skills and attention to detail with a proven ability to juggle and prioritize tasks and work to deadlines.
• Demonstrated ability to take initiative both independently and as a team player.
• Work experience in support of executive-level personnel.

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As per the KPU-BCGEU Collective Agreement, qualified internal applicants within the BCGEU bargaining unit are given first consideration in filling this position. Internal applicants must apply by 11:59pm on the internal closing date in order to be considered as an internal applicant. Internal applications received after the closing date will be considered as an external applicant.

Salary Information

SALARY INFORMATION
Salary and wage increments are in accordance with the Collective Agreement.