Administrative Assistant

Torstaff; Vaughan; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading support services company based in Vaughan, Canada, is seeking a dedicated senior executive support member to assist various directors. This full-time role entails managing confidential correspondence, transcribing meeting notes, and organizing high-profile reports while maintaining professionalism and confidentiality. The ideal candidate possesses strong organizational skills, excels in communication, and can handle sensitive information effectively.

Qualifications

• Strong organizational and time management skills required.
• Excellent written and verbal communication skills are necessary.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Support directors by processing confidential memos and correspondence.
• Transcribe meeting notes quickly and efficiently.
• Organize the preparation of proposals and reports.

Job description

Overview

Key member of the senior executive support team that supports various directors. Word processing confidential memos, reports and correspondence of a corporate legal, financial and confidential nature for the senior executive team. Transcribing meeting notes in a timely fashion. Prioritizing workload and activities to meet prescribed deadlines. Reviewing incoming hard copy correspondence and documents and prioritizing for assessment and response by the appropriate member of the senior executive team. Drafting and processing out-going correspondence and documents. Overseeing and organizing the preparation and coordination of requests for proposals and high profile reports. Conducting research and undertaking special assignments for the senior executive team. Maintaining the senior executive team’s offices in an organized and professional manner. Setting up, organizing and maintaining own files and the files of the senior executive team. Updating files and archiving information as per the company’s policies and procedures as they are set from time to time. Maintaining the senior executive team\'s schedule and preparing all pertinent documents / files for upcoming meetings and events. Acting as first contact for those individuals requesting to meet with members of the senior executive team. Assessing the urgency, necessity and sensitivity of requests and referring to appropriate staff.

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative
• Industries: Manufacturing