administrative assistant

GOWWORK; Vaughan; On-site; CAD 30,000 - 60,000; Full time

Job summary

A local company in York Region, Vaughan, seeks an organized individual for administrative tasks including seminar coordination and daily operations management. The ideal candidate should have excellent communication skills, the ability to multitask, and previous experience in a fast-paced environment. A secondary school graduation certificate is required. This is a permanent position offering 32 to 40 hours of work per week.

Qualifications

• Secondary (high) school graduation certificate required.

Responsibilities

• Arrange and co-ordinate seminars, conferences, etc.
• Coordinate the flow of information within the team.
• Direct and control daily operations.
• Evaluate daily operations.
• Open and distribute mail and other materials.
• Plan and organize daily operations.
• Establish and implement policies and procedures.
• Record and prepare minutes of meetings.
• Determine and establish office procedures and routines.
• Schedule and confirm appointments.
• Manage contracts.
• Answer telephone and relay calls.
• Answer electronic enquiries.
• Oversee development of communication strategies.
• Compile data, statistics, and other information.
• Oversee the preparation of reports.
• Order office supplies and maintain inventory.
• Greet people and direct them to contacts.
• Set up and maintain information filing systems.
• Perform data entry.
• Provide customer service.
• Maintain and manage database.
• Perform basic bookkeeping tasks.
• Consult with clients for ongoing support.

Job description

Education

• Secondary (high) school graduation certificate

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Coordinate the flow of information within the team
• Direct and control daily operations
• Evaluate daily operations
• Open and distribute mail and other materials
• Plan and organize daily operations
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Oversee development of communication strategies
• Compile data, statistics and other information
• Oversee the preparation of reports
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Perform data entry
• Provide customer service
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Accurate
• Client focus
• Time management
• Adaptability
• Quick learner

Experience

• 7 months to less than 1 year
• Durée de l'emploi : Permanent
• Langue de travail : Anglais
• Heures de travail : 32 to 40 hours per week