Administrative Assistant

BC Securities Commission; Vancouver; On-site; CAD 30,000 - 60,000; Full time

Job summary

A government agency in Vancouver is seeking a skilled Administrative Assistant to provide essential administrative support, including the preparation of legal documents and schedule management. Candidates should have strong Office 365 skills and a minimum of four years of experience. This role offers a collaborative work environment and a comprehensive benefits package.

Benefits

Extensive benefits package

Defined benefit pension plan

4 weeks of annual vacation

Qualifications

• Minimum of four years of experience as an administrative assistant.
• Legal secretarial experience is an asset.

Responsibilities

• Provide organizational support in a professional manner.
• Prepare and format legal documents and presentation materials.
• Manage schedules and coordinate meetings and travel.

Skills

Excellent Office 365 skills (word processing, spreadsheets, PowerPoint)

Time management skills

Effective verbal and written communication

Interpersonal and customer service skills

Collaborative team player

Education

Secondary school graduation

Equivalent combination of education and experience

Job description

Overview

Are you a highly skilled Administrative Assistant looking to provide support to a collaborative group of professionals? We are looking for an Administrative Assistant who would enjoy significant responsibility including assisting with the preparation and formatting of legal documents in a busy Legal Services department. You will work with about twelve professionals on a daily basis, assisting with schedule management, database management and the formulation and maintenance of departmental policies and procedures. The successful candidate will also assist with the preparation of correspondence, arranging meetings and travel, and responding to internal and external inquiries. The Administrative Assistant reports to the Manager, CF Legal Services.

Responsibilities

• Provide administrative support that respects confidentiality and ensures that administrative matters are organized and dealt with in a professional manner
• Prepare and format legal documents and presentation materials; send documents to external parties; post documents on internal and external databases and specified systems
• Proof and publish legal materials
• Manage schedules, arrange and coordinate internal and external meetings, travel, and manage expense claims
• Formulate and maintain departmental policies and procedures
• Distribute information received from Commission executives and outside sources to staff
• Coordinate communications about exemptive relief applications with legal staff
• Act as an expert resource to Legal Services staff regarding the Commission’s document management systems as they apply to Legal Services
• Advise staff about the Commission’s administrative processes and other matters pertaining to Legal Services and other Corporate Finance branches
• Provide back-up support for other administrative staff in Corporate Finance
• Respond to external inquiries from a variety of stakeholders

Qualifications

• Secondary school graduation and a minimum of four years’ administrative assistant experience, or an equivalent combination of education and experience
• Excellent Office 365 skills including word processing, spreadsheets and PowerPoint
• Ability to optimize departmental effectiveness by applying excellent time management skills and good judgement to prioritize and complete work assignments
• Ability to communicate effectively both verbally and in writing
• Collaborative team player with excellent interpersonal and customer service skills
• Legal secretarial experience and/or education is an asset

What we offer

• Extensive benefit package including a defined benefit pension plan, medical and dental coverage, Wellness and Health Spending Account benefits, and 4 weeks of annual vacation
• Beautiful downtown office
• Work-life balance
• A professional and collaborative team to work with

Salary

The starting salary for this position will be determined considering the successful candidate’s relevant experience and education, salaries of other employees in the same salary range, market conditions and other relevant factors. Starting salaries are normally below the salary band midpoint.

Please visit our Careers page to explore this exciting opportunity and apply online by September 23, 2025. Competition 25:23.

The BC Securities Commission embraces diversity and is committed to building an inclusive workforce that celebrates the richness of our community. We aim to ensure every job applicant is treated fairly and with respect and encourage applications from all candidates, including those with diverse abilities. We welcome you to inform us in confidence by emailing [e-mail] if you may require any support or accommodations during the application process, including disability accommodation, in order to participate fully in our recruitment experience.

Candidates must be authorized to work in Canada. Investment restrictions apply.

Seniority level: Not Applicable

Employment type: Full-time

Job function: Administrative

Industries: Government Administration and Securities and Commodity Exchanges