administrative assistant

Black Creek Mechanical Ltd.; Toronto; On-site; CAD 40,000 - 50,000; Full time

Job summary

A mechanical services company in Toronto is seeking an administrative professional for a permanent role. Responsibilities include planning daily operations, managing contracts, and providing customer service. The ideal candidate holds a college diploma and has experience managing office tasks, with strong attention to detail and the ability to work independently. This role offers health benefits and a supportive work environment.

Benefits

Dental plan

Health care plan

Vision care benefits

Bonus

Life insurance

Travel insurance

Free parking available

Qualifications

• Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years.
• Experience: 7 months to less than 1 year required.

Responsibilities

• Plan and organize daily operations.
• Manage contracts and answer electronic inquiries.
• Provide customer service and perform data entry.

Skills

Attention to detail

Independence

Education

College or CEGEP certificate or diploma

Tools

MS Excel

MS Outlook

MS PowerPoint

MS Word

Job description

Work Term: Permanent

Work Language: English

Hours: 30 to 40 hours per week

Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience: 7 months to less than 1 year

Tasks

• Plan and organize daily operations
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Perform data entry
• Provide customer service

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Word

Transportation / travel information

• Own vehicle

Work conditions and physical capabilities

• Ability to work independently
• Attention to detail

Screening questions

• Are you currently legally able to work in Canada?

Health benefits

• Dental plan
• Health care plan
• Vision care benefits

Financial benefits

• Bonus
• Life insurance

Other benefits

• Free parking available
• Travel insurance

Support for persons with disabilities

• Participates in a government or community program or initiative that supports persons with disabilities
• Offers mentorship, coaching and / or networking opportunities for persons with disabilities
• Provides awareness training to employees to create a welcoming work environment for persons with disabilities
• Applies accessible and inclusive recruitment policies that accommodate persons with disabilities

Support for youths

• Offers on-the-job training tailored to youth
• Offers mentorship, coaching and / or networking opportunities for youth
• Provides awareness training to employees to create a welcoming work environment for youth

Support for Veterans

• Provides awareness training to employees to create a welcoming work environment for Veterans
• Recruits Veterans and other candidates with military experience through targeted hiring initiatives (for example : job fairs, outreach programs etc.)
• Offers flexible onboarding options to allow Veterans to gradually adapt to the civilian workplace (for example : gradually increasing hours and responsibilities, etc.)

Support for Indigenous people

• Offers mentorship, coaching and / or networking opportunities for Indigenous workers
• Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations
• Provides cultural competency training and / or awareness training to all employees to create a welcoming work environment for Indigenous workers

Support for mature workers

• Applies hiring policies that discourage age discrimination
• Provides staff with awareness training to create a welcoming work environment for mature workers
• Offers mentorship, coaching and / or networking opportunities for mature workers

Supports for visible minorities

• Applies hiring policies that discourage discrimination against members of visible minorities (for example : anonymizing the hiring process, etc.)
• Offers mentorship programs that pair members of visible minorities with experienced employees
• Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities