administrative assistant

Black Creek Mechanical Ltd; Toronto; On-site; CAD 60,000 - 90,000; Full time

Job summary

Black Creek Mechanical Ltd is seeking an Executive Assistant & Office Coordinator to oversee daily operations in their Toronto office. The role requires strong organizational skills, attention to detail, and experience with administrative tasks. This full-time position offers an engaging work environment with a focus on customer service and operational efficiency.

Benefits

Dental plan

Health care plan

Vision care benefits

Bonus

Life insurance

Free parking available

Travel insurance

Qualifications

• 1-2 year diploma in administration or related field required.
• Less than 1 year experience preferred.
• Ability to manage contracts and customer inquiries.

Responsibilities

• Plan and organize daily operations and appointments.
• Record minutes of meetings, manage contracts, and compile data.
• Provide customer service and maintain office supplies.

Skills

Attention to detail

Customer service

Organization

Communication

Education

College, CEGEP or other non-university certificate or diploma

Tools

MS Excel

MS Outlook

MS PowerPoint

MS Word

Job description

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
  
  

Overview

Languages

English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
  
  

Experience

7 months to less than 1 year

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

Tasks

• Plan and organize daily operations
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Perform data entry
• Provide customer service
  
  

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Word
  
  

Additional information

Transportation/travel information

• Own vehicle
  
  

Work conditions and physical capabilities

• Ability to work independently
• Attention to detail
  
  

Benefits

Health benefits

• Dental plan
• Health care plan
• Vision care benefits
  
  

Financial benefits

• Bonus
• Life insurance
  
  

Other Benefits

• Free parking available
• Travel insurance
  
  

Employment groups

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Support for persons with disabilities

• Participates in a government or community program or initiative that supports persons with disabilities
• Offers mentorship, coaching and/or networking opportunities for persons with disabilities
• Provides awareness training to employees to create a welcoming work environment for persons with disabilities
• Applies accessible and inclusive recruitment policies that accommodate persons with disabilities
  
  

Support for youths

• Offers on-the-job training tailored to youth
• Offers mentorship, coaching and/or networking opportunities for youth
• Provides awareness training to employees to create a welcoming work environment for youth
  
  

Support for Veterans

• Provides awareness training to employees to create a welcoming work environment for Veterans
• Recruits Veterans and other candidates with military experience through targeted hiring initiatives (for example: job fairs, outreach programs etc.)
• Offers flexible onboarding options to allow Veterans to gradually adapt to the civilian workplace (for example: gradually increasing hours and responsibilities, etc.)
  
  

Support for Indigenous people

• Offers mentorship, coaching and/or networking opportunities for Indigenous workers
• Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations
• Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers
  
  

Support for mature workers

• Applies hiring policies that discourage age discrimination
• Provides staff with awareness training to create a welcoming work environment for mature workers
• Offers mentorship, coaching and/or networking opportunities for mature workers
  
  

Supports for visible minorities

• Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)
• Offers mentorship programs that pair members of visible minorities with experienced employees
• Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Construction

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Executive Assistant & Office Coordinator

Toronto, Ontario, Canada CA$60,000 - CA$90,000 6 hours ago

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