Administrative Assistant

Alstom; Saint-Bruno; On-site; CAD 45,000 - 65,000; Full time

Job summary

A leading transportation company in Saint-Bruno seeks a full-time Administrative Assistant to support the executive team and ensure smooth office operations. Responsibilities include coordinating schedules, managing travel arrangements, and assisting with procurement processes. Candidates should have a diploma in administration, proficiency in Microsoft 365, and fluency in both French and English. This role offers a dynamic work environment with opportunities for career growth and development.

Benefits

Comprehensive and competitive social coverage

Investment in development through award-winning learning

Qualifications

• Proficiency in handling confidential information with discretion.
• Ability to efficiently manage schedules and travel arrangements.
• Experience in organizing internal events and meetings.

Responsibilities

• Support the Executive Assistant to the President of Alstom Americas.
• Manage the President's agenda in the Executive Assistant's absence.
• Coordinate travel and expense reports for the team.

Skills

Proficiency in Microsoft 365 tools

Strong organizational skills

Excellent interpersonal skills

Proactive problem-solving

Fluency in French and English

Education

Diploma in administration or equivalent

Tools

SAP

Concur

Job description

At Alstom, we understand transport networks and what moves people. From high‑speed trains, metros, monorails, and trams to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80,000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Could you be the full‑time Administrative Assistant in St‑Bruno we’re looking for?

Your future role

Take on a new challenge and apply your organizational and administrative expertise in a cutting‑edge field. You’ll work alongside dynamic, collaborative, and detail‑oriented teammates.

You’ll play a key role in supporting our executive team and ensuring smooth operations within the office. Day‑to‑day, you’ll work closely with teams across the business—such as communications and internal departments—manage high‑level administrative tasks, and contribute to the planning and execution of events and meetings.

You’ll specifically take care of coordinating schedules, travel arrangements, and expense reports, but also support procurement processes and manage correspondence.

• Providing proactive support to the Executive Assistant to the President of Alstom Americas
• Managing the President’s agenda during the Executive Assistant’s absence
• Coordinating travel, accommodations, and expense reports for the team
• Organizing and managing internal events, meetings, and logistics
• Maintaining effective data management and filing systems
• Handling confidential information with discretion and professionalism
• Supporting procurement processes, including purchase orders and invoice follow‑ups
• Welcoming visitors and stakeholders, including coordinating transport and meals
• Collaborating with the communications team for event planning
• Renewing municipal payments and assisting during audits

All About You

We value passion and attitude over experience. That’s why we don’t expect you to have every single skill. Instead, we’ve listed some that we think will help you succeed and grow in this role:

• Diploma in administration or equivalent
• Proficiency in Microsoft 365 tools (Teams, Word, Excel, PowerPoint) and ability to learn new applications
• Demonstrated ability to handle confidential information with discretion
• Strong organizational skills and attention to detail
• Excellent interpersonal skills and ability to build relationships with internal and external stakeholders
• Proactive problem‑solving approach and strong decision‑making skills
• Emotional maturity and ability to thrive in a fast‑paced environment
• Knowledge of SAP and Concur
• Fluency in French and English (oral and written) is mandatory

Things you’ll enjoy

Join us on a lifelong transformative journey— the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career. You’ll also:

• Enjoy stability, challenges and a long‑term career free from boring routines
• Collaborate with transverse teams and helpful colleagues
• Contribute to innovative projects
• Utilise our inclusive and supportive working environment
• Steer your career in whatever direction you choose across functions and countries
• Benefit from our investment in your development, through award‑winning learning
• Progress towards roles of greater responsibility within the organization
• Benefit from a fair and dynamic reward package that recognises your performance and potential, plus comprehensive and competitive social coverage (life, medical, pension)

We don’t need you to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud.

Important to note

As a global business, we’re an equal‑opportunity employer that celebrates diversity across the 63 countries we operate in. We’re committed to creating an inclusive workplace for everyone.

Job Type: Experienced