Administrative Assistant

Doane Grant Thornton LLP; Penticton; Hybrid; CAD 42,000 - 48,000; Full time

Job summary

A growing professional services firm in Penticton is seeking an Administrative Assistant. You will support client services, manage files, and assist with billing. Ideal candidates have 2-4 years of administrative experience and strong word processing skills. The position offers flexible work options in the summer and a competitive salary range of $42,000–$48,000.

Benefits

Profit sharing

Flex days

RRSP contributions

Firmwide holiday closure

Wellness benefits

Work from anywhere in Canada in the summer

Qualifications

• 2 to 4 years of administrative experience.
• Ability to take initiative and work independently.
• Strong attention to detail in proofreading.

Responsibilities

• Support client service staff to produce client deliverables.
• Manage electronic and paper-based client files.
• Assist in preparing time and expense reports.
• Organize information for marketing purposes.
• Coordinate domestic and international travel arrangements.

Skills

Strong Word Processing Skills

Excellent data entry skills

Excellent written and verbal communication skills

Ability to multi-task and prioritise

Exceptional client service mindset

Computer savvy

Knowledge of CaseWare and/or Keystone

Ability to work effectively under pressure

Keen attention to detail

Tools

Microsoft Dynamics 365

CaseWare

Keystone

Job description

Who We Are

You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Doane Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ about 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.

As an Administrative Assistant your responsibilities will include:

• Working independently and within a team environment to support the client service staff to produce high quality client deliverables
• Provide billing support using various Doane Grant Thornton systems and in accordance with the terms of the engagement letter
• Managing electronic and paper-based client files and compilations of tax returns
• Format and assemble printed and electronic financial statements in compliance with Firm standards, ensuring a high level of attention to detail, proof reading, and ensuring timely delivery
• Preparation of letters and reports using firm templates in compliance with Firm standards
• Proof‑read, review for quality and verify content before finalizing any client deliverables
• Preparing hard files for clients based on requests from the external client service team and new client setup processes
• Data entry and maintenance of paper and electronic files, in accordance with the Firm’s document retention and destruction policies and procedures
• E‑filing as required
• Scan documents and embed in electronic file
• Participate in training and stay current with Doane GT software
• Assist in the preparation and submission of time and expense reports for the partner(s) supported
• Organise information and maintain database for marketing purposes using our contact relationship management software
• Plan and coordinate cost‑effective and sometimes complex domestic and international travel arrangements and itineraries for individuals and groups
• Entering and maintaining client data using Microsoft Dynamics 365 software
• General administrative duties including, but not limited to: reception, filing, photocopying, scanning, faxing and mailing

If you’re a bit like us, you’re driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts “we before me”, where flexAbility is a mindset, and where you trust your colleagues to have your back. At Doane Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that’s when the magic happens!

Think you’ve got what it takes to be an Administrative Assistant? Like the colour purple? Great. Here’s a few more boxes we’re also hoping you can tick:

• Strong Word Processing Skills
• 2 to 4 years of administrative experience
• Excellent data entry skills and high attention to detail with an aptitude for proofreading and suggesting alternatives
• Excellent written and verbal communication skills
• Ability to multi‑task and prioritise
• Exceptional client service mindset
• Computer savvy – ability to learn and troubleshoot various computer programs
• Knowledge of CaseWare and or Keystone and past experience in financial statement preparation an asset
• Ability to work effectively under pressure
• Takes initiative, takes direction and works well independently
• Keen attention to detail, efficient and accurate

At Doane Grant Thornton we’re focused on making a difference in the lives of our clients, our colleagues and our communities. That’s our purpose. Or, as we like to say, living our purple.

What’s in it for you?

• Profit sharing
• Flex days
• RRSP contributions
• Firmwide holiday closure
• Wellness benefits
• Concierge‑like benefits
• Work from anywhere in Canada in the summer for 4 weeks
• And more!

At Doane Grant Thornton, we believe compensation should reflect more than just market data—it should reflect you. We’re serious about compensation. We benchmark regularly across a wide spectrum of roles, industries, sectors, and levels to ensure our ranges are both competitive and current. But we don’t stop there. We also consider the unique strengths, experiences, and impact each individual brings to the table. Our salary ranges are reviewed annually, and where you land within the range depends on a mix of factors—your background, your skills, and how your contributions align with internal equity. To help start the conversation, the current salary range for this role is $42,000–$48,000 in Penticton, BC. If the role is available in other locations, the range may differ to reflect local market factors.

Our special culture shines through when we have the opportunity to connect in person. That’s why we’re working in a model where teams are required to be together in the office 4 days per week.

Are you ready to Discover Your Purple?

Doane Grant Thornton is committed to employment equity, human rights and respectful workplace principles throughout the life cycle of employment, including at the recruitment and hiring stages. We welcome applications from members of all equity deserving groups, including persons with disabilities, women, racialized and/or Indigenous applicants. Should you require accommodation in relation to the recruitment process, please notify us by emailing and we will work with you to meet your accommodation needs.