Administrative Assistant

Aphasia Centre of Ottawa; Ottawa; On-site; CAD 25,000 - 35,000; Part time

Job summary

A leading organization in Ottawa is seeking a part-time Accounting Assistant to provide essential support to its team. The role involves managing accounts receivable, maintaining daily accounting operations, and assisting with administrative tasks. The ideal candidate will have experience in accounting and bookkeeping, proficiency in Sage Accounting or similar software, and strong organizational skills. This position offers a flexible schedule with opportunities for additional hours.

Qualifications

• 1 year of experience in accounting and bookkeeping.
• Writing skills in English.

Responsibilities

• Maintain and update Accounts Receivable data in Sage Accounting.
• Reconcile bank records to Centre’s General Ledger.
• Provide administrative support to staff.

Skills

Customer Service

Detail Oriented

Time Management

Organizational Skills

Education

Combination of Education & Experience

Tools

Sage Accounting

QuickBooks

Excel

MS Word

Outlook

Job description

Part Time position : 7-10 hours / week with opportunity for additional hours

Contract :

Reporting directly to the Executive Director, the Accounting Assistant will provide administrative support to an inter-disciplinary team and the Board of Directors of the Aphasia Centre of Ottawa (ACO).

The incumbent must demonstrate competencies in the following areas of core responsibilities :

Accounts Receivable

• Maintain and update Accounts Receivable data in Sage Accounting.
• Produce and verify monthly statements.
• Follow up on outstanding invoices for payments.
• Maintain and update A / R data.
• Process payments from clients (cheques and electronic transfers).
• Reconcile record of on-line credit card payments with bank deposits.
• Manage and respond to clients’ inquiries regarding their invoices.
• Produce summary statements for clients at year end.

Maintain day to day accounting operations

• Reconcile bank records to Centre’s General Ledger, correcting entries as necessary.
• Make bank deposits, as required.
• Prepare and process various event transactions e.g. fundraising events, public awareness campaigns.
• Reconcile donations to ACO made via CanadaHelps, United Way and other agencies with ACO bank record.
• Input record of donations made directly to ACO into the CanadaHelps Donor Management System.

Other duties

• Provide administrative support to staff.
• Assist Executive Director in preparing monthly and quarterly reports.
• As directed by E.D. and as permitted by time constraints, perform other assigned duties.
• Protect confidentiality of all personal information.

Qualifications : Education :

• A combination of education & experience may be considered as equivalency.

Experience :

• 1 year of experience in accounting and bookkeeping.
• Experience in use of Sage accounting software / equivalent e.g. QuickBooks.
• Proficiency in use of Excel, MS Word, Outlook.
• Experience in customer service.
• Knowledge of a client database / information system.

Language Requirements :

• Writing skills in English.

Personal Suitability :

• Willing and able to learn essential skills to support communication with persons with aphasia.
• Appreciation of the vulnerability of clients and need to exercise initiative, tact, judgment, and discretion in upholding the Centre’s philosophy of care.
• Maintain confidentiality.
• Detail oriented, reliable, accountable, accurate.
• Excellent time management and organizational skills.
• Capacity to work both independently and in a small team environment.
• Current Vulnerable Sector check.

Other Assets :

• Ability to communicate in other languages.
• CPR and Basic First Aid certification.

The Aphasia Centre of Ottawa follows a practice of non-discrimination, diversity and inclusion. We wish to thank all applicants for their interest, however, only those selected for an interview will be contacted.

START DATE : 18 / 09 / 2023

Let us know if you are interested in this position. Complete this short form and we will follow up with you promptly.

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