Administrative Assistant

13761967 Canada Inc. o / a Genesix Consulting; Ottawa; On-site; CAD 60,000 - 80,000; Full time

Job summary

A consulting firm in Ottawa seeks an administrative assistant to provide front-line support, manage appointments, and assist with accounting tasks. The ideal candidate will have strong communication skills, attention to detail, and at least 2 years of administrative experience. This full-time position offers $26.90 per hour, with benefits including healthcare and training.

Benefits

Health care plan

Free parking available

Disability insurance

Education and training

Bonus

Qualifications

• Minimum of 2 years experience in an administrative role.
• Experience in maintaining inventory and preparing reports.
• Knowledge in IT programs or business development is a strong asset.

Responsibilities

• Record and prepare minutes of meetings, seminars, and conferences.
• Schedule and confirm appointments.
• Type and proofread correspondence and other documents.
• Assist with accounts payable and receivable.

Skills

Multitasking

Oral communication

Written communication

Attention to detail

Time management

Education

Completion of high school

Tools

Google Docs

MS Excel

MS Outlook

MS PowerPoint

MS Word

Accounting Software

Job description

Overview

Company : 13761967 Canada Inc. o / a Genesix Consulting

Business Information : 13761967 Canada Inc. provides organization with improved business functionality, processes, and system by assessing how businesses are performing by conducting research and analysis to provide solutions to our customers by helping them and their clients familiarize with their processes.

Business Location : 174 Nepeta Crescent, Gloucester, ON K1T 0S5

Work Location : Same as above.

Type of Employment : Full time – Permanent

Estimated Start Date : As soon as possible

Job Description :

Record and prepare minutes of meetings, seminars and conferences

Determine and establish office procedures and routines

Schedule and confirm appointments

Answer telephone and relay telephone calls and messages

Answer electronic enquiries

Order office supplies and maintain inventory

Arrange travel, related itineraries and make reservations

Greet people and direct them to contacts or service areas

Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information

Set up and maintain manual and computerized information filing systems

Type and proofread correspondence, forms and other documents : Prepare, key in, edit and proofread correspondence, invoices, presentations, brochures, publications, reports and related material from machine dictation and handwritten copy

Contact providers and coordinate payments

Update and manage clients’ database

Assist with accounts payable and accounts receivable, including simple bookkeeping and banking tasks

Record billing information and prepare invoices or estimates

Prepare presentations for clients

May supervise office and volunteer staff

May arrange and co-ordinate seminars, conferences, etc.

May compile data, statistics and other information

Requirements :

Education : Completion of high school is required.

Experience : A minimum of 2 years of work experience in an administrative position including maintenance of inventory, proofreading and preparation of statements and reports is required OR if the worker does not possess the required experience, completion of a one- or two-year college or other program for administrative assistants or secretaries or previous clerical experience is required.

Knowledge in IT programs or business development is a strong asset.

Working Conditions and Physical Capabilities : Ability to work independently, Tight deadlines, Attention to detail, Work with minimal supervision

Computer and technology knowledge : Google Docs, MS Excel, MS Outlook, MS PowerPoint, MS Windows, MS Word, Accounting Software, MS Office, Electronic Mail, Spreadsheet

Personal suitability : Ability to multitask, Excellent oral and written communication, Organized, Accurate, Client focus, Time management

Language : English is required.

Salary : $26.90 hourly, 37.5 hours per week.

Benefits : Health care plan, Free parking available, Disability insurance, Education and training, Bonus

Important Information : The regular work schedule will be from Monday to Friday, from 9 am to 5 pm, including one paid 30-minute lunch break and two unpaid 15-minute coffee breaks.