Administrative Assistant

Tundra Technical Solutions; Oakville; On-site; CAD 45,000 - 55,000; Full time

Job summary

A leading staffing firm in Oakville is seeking an experienced Administrative Assistant to provide support to three Vice Presidents. The role involves managing calendars, coordinating meetings, and ensuring efficient operation of the office. The ideal candidate will have over three years' experience in a similar capacity, excellent communication skills, and the ability to maintain confidentiality. This position is full-time and requires working onsite at least four days a week.

Benefits

Competitive salary and wages

Store discounts

Supported learning through Triangle Learning Academy

Retirement and savings programs

Qualifications

• At least 3+ years of experience supporting senior roles.
• Ability to maintain confidentiality on highly sensitive matters.
• Flexibility and ability to thrive in a fast-paced environment.

Responsibilities

• Support 3 VPs with all administrative aspects.
• Coordinate all meeting setup including room booking.
• Build strong relationships and work closely with the Executive team.

Skills

Experience supporting senior roles

Microsoft Office Suite

Written and verbal communication skills

Ability to manage multiple tasks

Relationship building

Confidentiality

Organizational skills

Tools

Workday

Coupa

Concur

Job description

Job Posting Title:

Administrative Assistant, Finance Operations

Oakville, Ontario 4 days onsite

About Us

Canadian Tire Corporation, Limited ("CTC") is one of Canada’s most admired and trusted companies. With more than 90 Owned Brands, 1,700 retail locations, financial services, exemplary e-commerce capabilities, and exciting market-leading merchandising strategies. We dream big and work as one to innovate with purpose for our customers at every level of our business, investing in new technologies and products, and doubling down on top talent to drive the company forward. We offer competitive salaries and wages to CTC employees, as well as store discounts, supported learning through our Triangle Learning Academy, Canadian Tire Profit Sharing, and retirement and savings programs for eligible employees. As part of our enhanced flex benefits program, we offer mental health benefits in the amount of $5,000 per year for benefits-eligible employees and their families, including total well-being, and mental health tools and resources for all employees. Join us in helping to make life in Canada better through living and working our Core Values: we are innovators and entrepreneurs at our core, outcomes drive us, inclusion is a must, we are stronger together and we take personal responsibility. It is an especially exciting time to join CTC and its family of companies where career opportunities are wide-ranging! Join us, where there's a place for you here.

Job Description Summary

The Administrative Assistant will provide administrative and organizational assistance to three Vice Presidents. The position demands a high degree of good judgement and an ability to maintain confidentiality on highly sensitive matters. The incumbent must have a proven track record in an administrative capacity working both independently and in a team environment. The incumbent must be able to demonstrate a high degree of flexibility and thrive in a fast-paced environment while maintaining accuracy and reliability of work performed.

Job Description

What you’ll do

• Support 3 VPs with all administrative aspects including dynamic calendar management for complex schedules
• Coordinate all meeting setup (room booking, technology and catering, etc.), guest pickups, expense reports, travel arrangements, and ordering of supplies to ensure the team operates efficiently and effectively.
• Schedule and organize all meetings including financial reviews, annual planning and adhoc meetings
• Work closely with the VPs to schedule team meetings, including agenda and presentation material preparation, etc.
• Build strong relationships and work closely with Executive and Admin Assistant team to facilitate senior level meetings.
• Produce ad hoc documentation as needed.
• Onboard new employees
• Plan and co-ordinate team events for VPs
• Coordinate team seating and maintain floor plan listing
• Maintain a team organization listing
• Participate in Social and Health & Safety Committees
• Ad hoc projects as assigned.
• Other related duties as required.

What you bring

• At least 3+ years of experience supporting senior roles within a fast paced and/or professional firm
• Working knowledge of Microsoft Office Suite, experience in Workday, Coupa and Concur is an asset
• Superior written and verbal communication skills
• High level of independence and can be relied upon to follow work through to completion.
• Proven ability to manage multiple tasks simultaneously, take initiative, exercise sound judgement, and anticipate needs.
• Proven ability to establish valuable relationships within an organization.
• Demonstrate a positive and friendly attitude, with the ability to cope well under pressure with little or no supervision.
• Able to maintain confidentiality on highly sensitive matters.
• Flexibility and able to thrive in a fast-paced environment.
• High degree of professionalism, business maturity, common sense and good judgement.
• Strong organization skills and attention to detail and accuracy.

Our Commitment to Diversity, Inclusion and Belonging

We are committed to fostering an environment where belonging thrives, and diversity, inclusion, and equity are infused into everything we do. We believe in building an organizational culture where people are consistently treated with dignity while respecting individual religion, nationality, gender, race, age, perceived ability, spoken language, sexual orientation, and identification. We are united in our purpose of being here to help make life in Canada better.

Accommodations

We stand firm in our Core Value that inclusion is a must. We welcome and encourage candidates from equity‑seeking groups such as people who identify as racialized, Indigenous, 2SLGBTQIA+, women, people with disabilities, and beyond. Should you require any accommodation in applying for this role, or throughout the interview process, please make them known when contacted and we will work with you to help meet your needs.